S--SVC-Refuse for BIE-Cottonwood Day School, Chinle, AZ

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemental with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation No.A13PS00480 herein cited will be procured under FAR Part 12, Acquisition of Commercial ltems. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-64. Set Aside: HubZone, Small Business, NAICS Code: 562111. This is for Refuse and recycle pick up services for the BIE-Cottonwood Day School, P.O. Box 6003, Navajo Route 4, Chinle, Arizona. The contractor shall provide quote for the following: SCOPE OF WORK Cottonwood Day School REFUSE DISPOSAL SERVICES Location: The services to be performed will be at the one ( 1) Bureau of Indian Education School within Arizona Central Navajo Agency, Cottonwood Day School. Background: The schools have been receiving refuse disposal services from the current contractor for numerous years and services have been outstanding. Notifications/Coordination: Contractor shall notify Mr. Ernest Nez, Facility Management at 928)725-3235 or Ms. Mary A. Lee, Business Technician at +1 (555) 000-0000 on any problems or issues regarding delivery, disposal and or pickups/non-pickups. SCOPE OF WORK: 1. The contractor shall furnish all labor, transportation, equipment, materials, employee training, services, insurance and equipment to perform the designated work on the refuse disposal services and shall be responsible for the professional quality, technical accuracy, and timely completion and restoration of the area. 2. Contractor shall proceed to each of the Bureau School and check in at the front office building and request for the School Maintenance Supervisor or the, School Maintenance Worker or designated alternate maintenance personnel. 3. The Contractor will do a basic refuse disposal services at each of the Bureau operated schools and the Agency Headquarters office buildings. The refuse will be properly disposed of in the designated licensed landfill. 4. There will be meetings called if necessary to discuss any problem(s) or issues that need immediate resolution. 5. The contractor shall notify the Agency office of any changes in schedule, delay in pickup(s) or non pickups. 6. The contractor shall notify the Agency office if there was a non pickup and the invoice must be adjusted accordingly. 7. The contractor shall notify the Agency office of any changes in the cost of services prior to charging. 8. Contractor shall coordinate all scheduling and/or changes in scheduling with Cottonwood Day School Facility Management. 9. Contractor shall ensure there will be no spillage on the school campus at any time. If there is spillage, immediate clean up must be enforced. Directives/Performance: 1.2 Direction: The Contractor shall accept directions only from the Contracting Officer or the duly authorized Contracting Officer's Representative (COR). Requests or desires of the Users or Using Agency made directly to the Contractor will be immediately brought to the attention of the COR. Any changes to the project scope or other provisions of this Statement of Work (SOW) must be authorized in writing by the Contracting Officer. 1.3 Performance Time and Security Requirements: Performance period is 260 business days from issuance of notice to proceed. The refuse pick up will be done during regular business hours from 8:00am to 4:30pm, Monday through Friday. If work is to be performed outside of these hours, the COR must be notified at least 5 (five) days in advance. The COR will ensure government personnel is on site. Work will not interfere with the schools' daily functions. If work has to be scheduled after hours or during weekends and holidays Government personnel may be required for oversight. All work shall be coordinated through the COR or the Contractor Officer Technical Representative (COTR) or his/her designated person. 2.1 Location and Account Number(s) and Point(s)-of-Contact (POC): Specified locations for container bins are as follows: 1. Boarding School, ., Account No. Facility Management-Ernest Nez .. a. Facility Management, having four (4) 64 gal waste containers b. Quarters having two(2) 8 cy Trash bin The COTR will be: Mary A. Lee, Business Technician. Cottonwood Day School, (928)725-3235-Business Office. 3.0 Period of Performance: Base Year: Start date July 25, 2011 ending on June 30, 2014 Option Year 1: Start Date July 01, 2014 ending on June 30, 2015 Option Year 2: Start Date July 01, 2015 ending on June 30, 2016 Option Year 3: Start Date July 01, 2016 ending on June 30, 2017 Option Year 4: Start Date July 01, 2017 ending on June 30, 2018 QUOTE LINE ITEMS: (Please provide a breakdown of total cost) REFUSE SERVICES: REFUSE SERVICES: 1. BASE YEAR (July 25, 2013 thru July 30, 2014) A. Refuse Services, School (4-each), 8 cy trash bin, $______ Rate X _______ months/days (Include Tax) =$__________. B. A. Refuse Services, Quarters (2-each), 8 cy trash bin, $______ Rate X 13 months (Include Tax) =$__________. TOTAL:$_______________ 1. OPTION YEAR 1: (July 1, 2014 thru July 30, 2015) A. Refuse Services, School (4-each), 8 cy trash bin, $______ Rate X 13 months (Include Tax) =$__________. B. A. Refuse Services, Quarters (2-each), 8 cy trash bin, $______ Rate X 13 months (Include Tax) =$__________. TOTAL:$_______________ 1. OPTION YEAR 2: (July 1, 2015 thru July 30, 2016) A. Refuse Services, School (4-each), 8 cy trash bin, $______ Rate X 13 months (Include Tax) =$__________. B. A. Refuse Services, Quarters (2-each), 8 cy trash bin, $______ Rate X 13 months (Include Tax) =$__________. TOTAL:$_______________ 1. OPTION YEAR 3: (July 1, 2016 thru July 30, 2017) A. Refuse Services, School (4-each), 8 cy trash bin, $______ Rate X 13 months (Include Tax) =$__________. B. A. Refuse Services, Quarters (2-each), 8 cy trash bin, $______ Rate X 13 months (Include Tax) =$__________. TOTAL:$_______________ 1. OPTION YEAR 4: (July 1, 2017 thru July 30, 2018) A. Refuse Services, School (4-each), 8 cy trash bin, $______ Rate X 13 months (Include Tax) =$__________. B. A. Refuse Services, Quarters (2-each), 8 cy trash bin, $______ Rate X 13 months (Include Tax) =$__________. TOTAL:$_______________ GRAND TOTAL:______________ Period of Performance is Date of Award to July 30, 2018 The Federal Acquisition Regulation clauses and provisions are available in the internet at: http://www.acqusition.govor may be requested from the Contracting Officer. Signed and dated Quotes, along with a completed copy of FAR clause 52.212-3, Offeror Representations and Certifications Commercial Items, are due at the Bureau of Indian Affairs, Navajo Regional Office, Division of Acquisition, Attention: Charmaine Williams-James, P.O. Box 1060, Gallup, New Mexico 87305 by local time on July 24, 2013 by 10:00 am (Mountain Time). Quotes submitted by facsimile and emails will be accepted. Any further questions regarding this announcement may be directed to Charmaine Williams-James, Contract Specialist, at +1 (555) 000-0000, by fax at +1 (555) 000-0000. Email: contact@example.gov. All contractors submitting quotes must be registered in the SAM www.sam.govin order to receive contracts and purchase orders from the Federal Government pursuant to FAR Clause 52.204-7. To register or learn more about the SAM, go to: http://www.sam.gov.