S--VA-LETC range cleaning services

Responses to Vendor Q&A - VA-LETC Range Cleaning Services Solicitation VA-212-11-RQ-0016 Response Due Date: 7/11/11 1. Regarding tungsten projectiles. Additional information is requested regarding the type and amount of tungsten projectiles or projectile fragments expected, and of the physical form of the residue (solid or a fine powder). The statement regarding "use of HEPA vacuums to remove excess rubber from tungsten projectiles" requires additional clarification. Response: The type of ammunition that is used by the LETC is as follows: Training Ammunition-LL9MM2, Bullet type is copper jacket, lead core, 124 grain. Training Ammunition Frangible- FE9MM, Bullet type is brass jacketed-compressed iron core frangible, 101 grain. Duty Ammunition-GS9MMB-Ammo Centerfire, Bullet Type is brass jacketed hollow point, 125 grain. The same MSDS covers the regular ball full metal case training and brass jacketed hollow point. A separate MSDS covers the frangible training ammunition. The MSDS sheets can be provided upon request. The number of rounds shot in 2010= Frangible 9mm ammunition - 4500 rounds 9mm Duty hollow point - 36,290 rounds 9mm full metal jacket - 414, 120 rounds Total number or rounds - 450,410 Results of 2010 Atomic Absorption Lead report from air testing and air monitoring is as follows: Sample Volume AA Concentration LOD Airborne Concentration (Liters) (mg/l) pg/m3 pg/m3 1440 <1.00 6.94 <6.94 HEPA vacuuming is preferred by the LETC. 2. Regarding bullet residue recycling, is it the responsibility of the contractor to locate a metals recycling facility that will accept lead bullet material, or does VA have such a recycling contractor in place? Who will receive the monetary proceeds of sale to the recycling facility - VA-LETC or the cleaning contractor? Also, is there an estimate available of the expected recoverable mass of lead bullet residue? Response: The spent brass is put into 55 gallon drums and processed through a coordinator at the VA Medical Center, however for the other waste generated from mining the range; LETC does not have a recycling contractor in place. In previous years the contractor that mined the range subcontracted with the recycler. The VA LETC has not received any monetary proceeds of sale to any recycling facilities in the past. The waste that was recycled from mining the range in 2010 consisted of the following: One (1) Gaylord box of waste (lead contaminated rags) Hazardous waste solid N.O.S., 9NA3077, PG111 (Contains Lead) EDG#171-1 container. (Container type - PT), (Total Quantity- 0250) (Unit Weight Involved - p) 3. Regarding the 15 gum rubber curtains, has laboratory hazardous waste characterization been previously performed to verify that these curtains meet hazardous waste criteria for metals (TCLP), or is it the responsibility of the cleaning contractor to perform such characterization testing? Response: It is the responsibility of the contractor to perform characterization testing. 4. What is the aggregate mass of the 15 gum rubber curtains? Is the cleaning contractor responsible for including the estimated cost of disposal of these curtains and other materials as hazardous waste? Response: Covered under question #2. 5. Provide more data is required about the range structure itself, such as the building dimensions, numbers and sizes of openings for building access, wall and flooring materials (e.g., brick, concrete block, concrete, etc.), extent of utilities available (electricity and water) and any other features of the range's structure and location that would limit access or impede cleaning operations. Response: The size of the range is 54'8" wide and 110'3" long. There are 15 firing lanes. The range is concrete block construction with wood covered steel plating overhead baffles of firing area, with open interstitial space between them. There are electrical outlets behind the firing line and access to a bathroom outside the range but no water utilities other than a wash basin in the cleaning room and armory. There is a single access door to the area behind the impact area and access to the range from the parking area is accessible through 4 sets of double doors allowing large equipment and/or carts. Lane number 1 and lane number 15 have a wider opening to get forward of the firing line. 6. Will there be an opportunity provided for prospective contractors to make an on-site visit prior to bid submission? Response: On site visit allowable- all site visits shall be completed no later than July 8, 2011. Vendors may contact the Contracting Officer, Robin Matteson, to request an on-site visit, one per vendor. Visits will be non-reimbursable, at the sole expense of the vendor. All site visits must be completed prior to July 8, 2011. 7. Can pictures of the trap as it exists and/or plans illustrating the configuration of the range with the Gran Trap installed and/or dimensions and locations of access to the trap/range be provided? Response: Pictures of trap will be provided upon request to Contracting Officer, Robin Matteson. Emails must be submitted prior to July 7, 2011. The bullet trap area is a stepped metal trap area. Viewing from the side, it would look like steps. It's approx ten feet tall and has openings at the top where the rubber chunk impact media can be dumped into. It has the large rubber mats laid over the sloped impact media. 8. Are there showers/toilets available within the facility for use by cleaning personnel? Response: The closest bathroom will be outside of the range next to the cleaning room and range entrance. It's a single restroom with a toilet and sink. Previous vendors had a little decon changing room they set up after the entrance onto the range where they put on and took off their protective clothing and equipment. Shower facilities have not historically been requested. 9. Last provider of service? Response: Best Technology Systems, Inc.