S205--HAZARDOUS WASTE DISPOSAL SERVICES - Base +4 OY [678] | POP: 11/01/2026 - 10/31/2031

This Sources Sought Notice is issued solely for information gathering and acquisition planning purposes. This notice does not constitute a solicitation, Request for Proposal (RFP), Request for Quotation (RFQ), Invitation for Bid (IFB), or a commitment by the Government to award a contract. The Department of Veterans Affairs is conducting market research to identify qualified sources capable of meeting the requirements described herein and to support acquisition planning activities. Responses to this notice will be used by the Government to assist in determining the appropriate acquisition strategy for a future competitive procurement. Based on information received, the Government may determine whether a set-aside is appropriate or may pursue another acquisition strategy. The Government will not reimburse any costs incurred in responding to this notice. The Department of Veterans Affairs is conducting market research regarding a potential requirement for Hazardous Waste Disposal Services for the Southern Arizona VA Health Care System (SAVAHCS). The Contractor shall provide all labor, supervision, management, transportation, materials, supplies, equipment, analytical services, containers, manifests, documentation, training, facilities, and other resources necessary to support hazardous waste management operations. Services may include, but are not limited to: Collection of hazardous waste from designated SAVAHCS locations. Waste characterization and profiling. Packaging, labeling, manifesting, and transportation of waste. Treatment, storage, recycling, energy recovery, and disposal services. Hazardous waste sampling and laboratory analysis. Environmental sampling services. Emergency spill response services. Regulatory reporting and documentation. Employee training support. Waste streams may include: Hazardous Waste Extremely Hazardous Waste Universal Waste Pharmaceutical Waste RCRA Pharmaceutical Waste P-Listed Pharmaceutical Waste Chemotherapy Waste Antineoplastic Waste Mixed Waste (Medical and Hazardous Waste) Special Medical Waste Collection activities may occur in various clinical and pharmacy locations throughout SAVAHCS, including but not limited to: Post-Anesthesia Care Unit (PACU) Hemo-Oncology Specialty Procedure Unit (SPU) Inpatient Pharmacy Outpatient Pharmacy REQUIRED CAPABILITIES Interested firms should demonstrate experience and capabilities in the following areas: Hazardous Waste Management Hazardous waste identification and characterization Waste profiling and regulatory compliance Collection, packaging, and transportation Treatment, storage, and disposal services Universal waste management Pharmaceutical waste management Environmental Sampling and Analytical Services Capability to perform environmental sampling and laboratory coordination including: Air quality sampling Mold sampling Asbestos sampling Hazardous waste analytical testing Regulatory Compliance Ability to comply with: Environmental Protection Agency (EPA) regulations Department of Transportation (DOT) regulations Occupational Safety and Health Administration (OSHA) requirements Resource Conservation and Recovery Act (RCRA) State and local environmental requirements Department of Veterans Affairs requirements Training Capabilities Ability to provide: Hazardous waste management training DOT hazardous materials training Train-the-trainer support Environmental compliance education Emergency Spill Response Capability Respondents shall confirm whether they can provide emergency spill response services with on-site response capability within four (4) hours after notification by the Government. Describe: Response process Available personnel Available equipment Geographic coverage area Emergency response resources CONTRACTOR QUALIFICATIONS Interested firms should demonstrate the ability to: Maintain all required EPA, DOT, state, and local permits and licenses. Maintain required EPA Identification Numbers. Utilize properly licensed transportation assets. Provide personnel trained and certified in applicable hazardous waste requirements. Provide UN-approved and DOT-compliant containers. Utilize approved treatment, storage, and disposal facilities. Maintain documented quality control procedures. Provide emergency response services. Perform regulatory reporting and manifest tracking. ANTICIPATED CONTRACT STRUCTURE The Government is conducting market research regarding a potential contract requirement consisting of: Period Dates Base Period November 1, 2026 October 31, 2027 Option Period One November 1, 2027 October 31, 2028 Option Period Two November 1, 2028 October 31, 2029 Option Period Three November 1, 2029 October 31, 2030 Option Period Four November 1, 2030 October 31, 2031 The final contract type, contract structure, and acquisition strategy will be determined following completion of market research and acquisition planning activities. PRELIMINARY NAICS INFORMATION The Government is currently considering the following NAICS code: NAICS 562211 Hazardous Waste Treatment and Disposal Interested firms are encouraged to identify any alternative NAICS code they believe more appropriately reflects the principal purpose of the requirement and provide supporting rationale. The Government will make a final NAICS determination following review of market research responses and acquisition planning analysis. INFORMATION REQUESTED Interested firms shall submit a capability statement not exceeding ten (10) pages and include the following information: Company Information Company Name UEI Number CAGE Code Business Address Website Primary Point of Contact Telephone Number Email Address Socioeconomic Status Identify all applicable socioeconomic classifications: SBA-Certified Service-Disabled Veteran-Owned Small Business (SDVOSB) SBA-Certified Veteran-Owned Small Business (VOSB) SBA 8(a) Small Business HUBZone Small Business Woman-Owned Small Business (WOSB) Economically Disadvantaged Woman-Owned Small Business (EDWOSB) Small Business Large Business If identifying as an SDVOSB or VOSB, provide: Confirmation of current SBA VetCert certification status Certification expiration date (if available) Confirmation that the firm qualifies as small under the applicable NAICS code Technical Capability Describe your firm's capability to perform: Hazardous waste collection Hazardous waste transportation Hazardous waste treatment and disposal Pharmaceutical waste disposal Universal waste disposal Waste characterization and profiling Environmental sampling services Laboratory analytical services Emergency spill response Regulatory reporting and manifesting Annual training requirements Facilities and Resources Provide information regarding: Treatment, storage, and disposal facilities Transportation resources Laboratory resources Environmental sampling resources Emergency response resources Geographic service coverage Veteran-Owned Small Business Capability Information If your firm is an SBA-certified SDVOSB or VOSB, describe your ability to independently perform the primary and vital portions of the contemplated requirement. Address capabilities related to: Hazardous waste collection Transportation Disposal Emergency response Sampling Training Regulatory compliance Subcontracting Approach Describe any anticipated subcontracting arrangements and identify: Work to be performed by your company Work anticipated to be subcontracted Whether subcontractors would be used for: Transportation Treatment/disposal Sampling Emergency response Regulatory reporting Training Relevant Past Performance Provide information for at least three contracts performed within the last five years that are similar in scope and complexity. Include: Contract Number Customer Name Period of Performance Contract Value Description of Services Customer Point of Contact Experience supporting healthcare facilities, federal agencies, Department of Veterans Affairs facilities, or similarly regulated environments should be identified. RESPONSE DUE DATE Responses shall be submitted no later than: RESPONSE DUE DATE: October 16, 2026 RESPONSE DUE TIME: 10:00 AM Time Zone: Pacific Daylight Time (PDT) SUBMISSION INSTRUCTIONS Responses shall be submitted electronically in PDF format. Submit responses via email to: Contracting Officer: Norman Napper-Rogers Email: Norman.Napper-Rogers@va.gov Subject Line Sources Sought Response 36C26227Q0036 - Hazardous Waste Disposal Services SAVAHCS QUESTIONS Questions regarding this Sources Sought Notice shall be submitted by email to the Contract Specialist identified above no later than: QUESTION DEADLINE: October 7, 2026 MARKET RESEARCH PURPOSE The Government intends to use responses to this notice to: Determine the availability of qualified sources capable of meeting the requirement. Assess industry capabilities and commercial practices. Identify potential acquisition risks and challenges. Support acquisition planning activities. Assist the Government in determining the most appropriate procurement strategy. Evaluate potential small business participation opportunities. Support development of the acquisition strategy for a competitive future procurement. ADDITIONAL NOTICE This Sources Sought Notice is issued solely for market research and acquisition planning purposes. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The Government does not intend to award a contract based solely on responses to this notice and will not reimburse any costs associated with preparing or submitting information in response to this request. The Government reserves the right to determine the appropriate acquisition strategy based upon information received and any additional market research conducted. END OF SOURCES SOUGHT NOTICE