S208--Landscaping, Ice and Snow Removal

This solicitation, numbered 36C24926Q0196, is a Request for Quotation issued by the Department of Veterans Affairs through the Network Contracting Office 9 in Murfreesboro, Tennessee, for Landscaping and Ice and Snow Removal Services at the Robley Rex VAMC in Louisville, Kentucky. The requirement is set aside entirely for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 561730. The primary scope includes maintaining landscaping in all outdoor areas specified in Attachment A, such as hedges, shrubs, sidewalks, small trees near buildings, and building perimeters, as well as performing ice and snow removal in critical operational zones listed in Attachment B, including loading docks, ambulance and valet zones, supply areas, and electrical infrastructure. Performance must adhere to American Society of Landscape Architects standards, with specific vegetation management requirements such as pruning limbs to eight feet above sidewalks and thirteen feet above roads, annual fertilization and mulching of beds, and manual, mechanical, or chemical weed control without harming plants. The anticipated period of performance runs from July 1, 2026, through September 30, 2031, with two one-year options following the initial base year. The solicitation closing date has been extended to June 25, 2026, at 11:00 AM Central Time, and offers must be submitted via email to diane.ziegler@va.gov in PDF or Microsoft Word format, with no more than five documents totaling under eight megabytes, using the exact subject line “RFQ 36C24926Q0196 response.” All respondents must be registered in SAM.gov with a valid Unique Entity ID (UEI), have complete representations and certifications, and provide three commercial references demonstrating comparable experience. Submissions are evaluated under a Lowest Price Technically Acceptable (LPTA) process, where technical acceptability is determined by compliance with the Statement of Work, and price reasonableness is assessed per RFO 12.203. Contractors must comply with VA security protocols, including initiating a National Security Investigation for all personnel before site access, maintaining a 24-hour contact line, responding to service requests within one hour, and arriving on-site within two hours. Reporting requirements mandate detailed documentation after each snowfall, including start/end times, areas serviced, materials used, weather conditions, and