Safety Padding for USAFA Baseball Field

Combined/Synopsis Solicitation IAW FAR 12.603 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written (formal) solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ), reference number F4BHM09323A001, in accordance with FAR Parts 12 & 13. This reference document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Fac 2005-38, Effective 11 Jan 2010 and class deviation 2009-O0009 The North American Industry Classification System Code [NAICS] is 339920 and the size standard is 500 employees. This is a 100 % Small Business Set-Aside. All responsible sources may submit a quote, which if received timely, will be considered by the 10th Contracting Squadron, USAF Academy (USAFA). Please read and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this combined synopsis/solicitation could result in the quote being ineligible for award. It is the offeror's responsibility to ensure their quote meets all the requirements identified herein. REQUIREMENT: The USAF Academy Athletic Department has a requirement for new safety padding (UV resistant vinyl) for the varsity baseball field fencing, backstop, bullpens, and dugouts (installation included). Weight room flooring sheets are also required. Standard off- the-shelf type padding may or may not be suitable so customization will be required to cover all safety issues. All interested responsible parties must attend a site visit (at vendor's own expense) prior to submitting a quote. The purpose of the site visit is to provide vendors an opportunity to take measurement, allow opportunity for technical exchange, and to provide the vendor ample opportunity to fully understand the governments requirement. All technical question should be asked at the site visit. All additional technical and contracting question must be sent to the contracting specialist in writing. This on-site visit is scheduled for Tuesday, 19 January 2010 at 10:00am MT at the Falcon Varsity Baseball Stadium located on the USAF Academy. Please contact Ms Marti Gasser, Athletic Department, (719-333-2202), Cell phone (719-237-6831) and Michael Fredericks, Contract Specialist (719-333-3829) to attend on-site visit. E-mail addresses are marti.gasser@usafa.edu or michael.fredericks@usafa.af.mil . After the on-site visit has been conducted, all quotes and supporting documentation will be due to Michael Fredericks, Contract Specialist, 10 CONS/LGCB either by fax (719-333-9103) or e-mail michael.fredericks@usafa.af.mil no later than 4pm MT, on Thursday, 21 January 2010. Objective: Provide all necessary UV resistant Padding for chain link fencing and vertical supports, backstops, dugouts, guard rails, and curbs for the new varsity baseball field at the USAF Academy as required to ensure all safety requirements are met. On-site visit required to finalize all necessary customization and safety requirements. When submitting quotes, vendors will also supply supporting information/literature on all equipment they will install (specifications, brand of items, pictures and photos). This information will be utilized to determine whether the vendors proposed solution/product/offer can meet the governments need. Buy American Act and certification of compliance is required and must be submitted with quote (see DFARS clause 252.225-7001) The Provision at 52.212-1, Instructions to Offerors-Commerical, applies to acquisition. Addenda are also outlined below. The Provision at 52.212-2, Evaluation -- Commercial Items, also applies. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical Considerations; A basic technical review will be accomplished to ensure quality of product and service, and to confirm that the offered product/service meets the requirements of the solicitation and the basic intent of the solicitation requirement to provide safety the varsity baseball field fencing, backstop, bullpens, and dugouts. Offers will be deemed either acceptable or non-acceptable. (ii) Price; Basis of award: The government intends to award to the lowest priced technically acceptable offer and evaluation will be conducted in accordance with FAR13.106. The evaluation process shall proceed as follows: Step 1. Rank all proposals by price. Step 2 - Evaluate lowest priced quote for technical acceptability. If technically acceptable, the contracting office will make award. If not, the contracting office will evaluate the next lowest priced quote until one is found to be technically acceptable. Once a technically acceptable quote is found, award will be made. Please provide a complete copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items. The provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Alt I), must be completed. Offerors are highly encouraged to complete all representations and certifications electronically on line at (http://orca.bpn.gov/publicsearch.aspx). If not completed on-line, 52.212-3 shall be completed in hard copy and submitted with quote. The Clauses at 52.212-4, Contract Terms and Conditions -- Commercial Items, and 52.212-5 (Dev), Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items apply to this acquisition. Additional FAR clauses cited in the clause applicable to this acquisition are: 52.219-6 Notice of Total Small Business Set-aside (Jun 2006) 52.219-28 Post-Award Small Business Program Representation (Apr 2009) 52.222-3 Convict Labor (Jun 2003) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (Aug 2009) 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-26 Equal Opportunity (Mar 2007) 52.222-50 Combating Trafficking in Persons (Aug 2007) 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2006) 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration (OCT 2003) 52.233-3 Protest After Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) DFARS Clauses that apply include 252.212-7001 (DEV), Contract terms and conditions required to implement status of Executive Orders applicable to Defense Acquisitions of Commercial Items (Deviation) (Jan 2007), applies to this acquisition with the inclusion of the following 252.232-7003, Electronic submissions of Invoices (May 2006). The full text of a clause may be accessed electronically at http://farsite.hill.af.mil/. DFARS 252.225-7001, Buy American Act and Balance of Payments Program (Jan 2009) and 252.232-7003 and USAFA 5352.242-9000, Contractor Access to Air Force Installations (USAFA Supplemented JULY 2008) applies to this acquisition. 5352.201-9101 OMBUDSMAN (AUG 2005) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the USAF Academy Ombudsmen, Kelly Snyder 8110 Industrial Drive, Ste 103 USAFA, CO 80840 Telephone number 719-333-2074 FAX 719-333-9018 email: kelly.snyder@usafa.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) ADDENDUM TO FAR 52.212-1 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (JAN 2005) Addendum to 52.212-1(b), Submission of Offers. Quotes must be received no later than 4pm Mountain Standard Time, 21 January 2010 at 10 LGC/ LGCB, Attn: Michael Fredericks, 8110 Industrial Drive, Suite 200, USAF Academy, CO 80840-2315. Quotes may also be submitted by e-mail to the Primary POC or by fax to 719-333-9103. Questions and responses should be addressed to the Primary POC Michael Fredericks Contract Specialist, USAF Academy (719) 333-3829, Michael.fredericks@usafa.af.mil). Alternate POC is Elizabeth Lawson, Contracting Officer, (719) 333-3929, elizabeth.lawson@usafa.af.mil. Offers received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Prices quoted must be Firm-Fixed Price to include shipping and handling charges based on F.O.B Destination. Quotes received with FOB: Other than Destination will not be considered. Delivery and all installation must be completed by 1 March 2010. Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: "The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers." TECHNICAL DATA AND INFORMATION. Offerors are responsible for including enough technical data and information in their quote submission necessary for the technical point of contact to verify that the offered product and service will meet the government needs of safety and quality. Provided information must show whether the offer complies fully with the solicitation and required specifications and will perform necessary functions. Quote submissions that do not provide enough data will not be considered. DFARS 252.225-7000, Buy American Act-Balance of Payments Program Certificate (attachment 1), must be completed, signed and returned with quote. The certificate can also be obtained at http://farsite.hill.af.mil/). In accordance with FAR 52.212-4(t), Central Contractor Registration (CCR) contractors must be registered with CCR to conduct business with the Department of Defense. No purchase order can be awarded to any company without this registration. (www.ccr.gov) ADDENDUM - USAF Academy Invoicing Instruction (Revised 4/23/08) a. In accordance with DFARS 252-232-7003, Electronic Submission of Payment Requests, the contractor shall submit payment (invoice) requests through the Wide Area Workflow (WAWF) System. For information on WAWF, including how to register, visit the WAWF website at https://wawf.eb.mil. Web Based Training (WBT) is available at http://www/wawftraining.com. If you need any further assistance you can contact the Contract Specialist or Contracting Officer whose name appears on the contract. b. The address and DODAAC of the payment office (effective 1 Jun 06) is: Defense Finance and Accounting Service ATTN: DFAS-BAASD/CC P. O. Box 369020 Columbus, OH 43236-9020 ATTN: VENDOR PAY (DODAAC F67100) (End of Addendum)