Safety Shoe Mobile Service

The Defense Distribution Depot Anniston, AL (DDAA) has a requirement for a Safety Shoe Mobile Service. This is a combined synopsis solicitation for commercial items prepared in accordance with the format Subpart 12.6 in conjunction with 13 of the Federal Acquisition Regulations (FAR) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This is a Request for Quote (RFQ) and the solicitation number is SP3300-12-Q-0105. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-58 effective18 May 2012 and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20120724 edition and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5 and PROCLTR 2012-43. The complete text of any of the clauses and provisions may be accessed in full text at http://farsite .hill.af.mil. This acquisition is unrestricted. The associated North American Industry Classification System (NAICS) code is 316213 and the associated size standard is 500 employees. The period of performance will be 01 Oct 2012 through 30 Sept 2013. The service is required at the Defense Distribution Depot Anniston, AL (DDAA), 36201. DESCRIPTION: Service contract for Safety Shoe Mobile for the Defense Logistics Agency (DLA) Government employees located at the Defense Distribution Depot Anniston, AL (DDAA). The Safety Shoe Mobile will come to DDAA, Bldg 362 once a month between the hours of 12:30 PM and 3:30PM between the following days of Tuesday through Thursday. DDAA prefers the second Wednesday of the month between the hours of 12:30PM to 3:30 PM, but DDAA is flexible on the set delivery of service. The Government may reschedule or add times and dates for the Shoe mobile service providing advance notice to the other party at least 10 days prior to the desired change. Safety shoes must comply or conform to American Society of Testing Material (ASTM) F2412-05 and F2413-05. The primary type of hazard is for compression/crush resistance that meets the ASTM standards for reinforced toes. Predominantly preferred shoe styles are women low cut sport shoes (tennis shoe style) and low cut lace-up casual oxfords. Men styles are usually "hiker" type lace-up safety shoes and low cut sport shoes (tennis shoe style). The four unisex styles are lace-up boots, pull-on boots, low cut slip-on oxfords, and low cut lace-up oxfords. Contractor reporting requirements: A listing of safety footwear issued during each visit shall be compiled by the contractor along with receipts signed by the employee receiving the shoes and delivered to the DDAA POC. These lists must contain the employee's name, badge number, size, style and price of the shoe issued/bought. The total dollar value of all shoes issued/bought during the visit and total number of pairs shall be included on the delivery receipt. The Government subsidy for Safety footwear is $160.00 for any style shoe. Some styles must be available at or below this subsidy amount. Any charges incurred by the employee over this subsidy amount during the purchase of safety footwear shall be paid in cash by the employee and collected at the time of sale by the contractor. Only authorized DLA employees with a DDAA form signed by their supervisor will be eligible to receive safety shoes. No pen and ink changes are allowed on the form. Estimate approximately 200 employees qualifying for this service throughout the period of performance. PRICE QUOTE: Quantity Variation - Price Adjustment The quantities shown below represent the Government's best known estimates. The contractor shall be paid for the actual supplies provided based on the contract award. If the Government requirements do not result in the amount described as estimated, such an event shall not constitute the basis for an equitable price adjustment on a purchase order. Safety footwear shall be compliant to all provisions and clauses incorporated in the Request for Quote and be made available on any subsequent award. Women's Styles Low Cut Tennis Shoes MFR/Brand/Part # Size Range ASTM Est. Unit Price Ext.Price Quantity 20 Low Cut Lace-up Casual Oxfords MFR/Brand/Part # Size Range ASTM Est. Unit Price Ext.Price Quantity 35 Low Cut No Lace Casual MFR/Brand/Part # Size Range ASTM Est. Unit Price Ext.Price Quantity 10 Men's Styles 6" Hiker Lace-up Style MFR/Brand/Part # Size Range ASTM Est. Unit Price Ext.Price Quantity 37 Low Cut Lace -up Casual Oxfords MFR/Brand/Part # Size Range ASTM Est. Unit Price Ext.Price Quantity 37 Low Cut Tennis Shoes MFR/Brand/Part # Size Range ASTM Est. Unit Price Ext.Price Quantity 37 Unisex Styles 8" Lace-up Boots MFR/Brand/Part # Size Range ASTM Est. Unit Price Ext.Price Quantity 4 11" Pull-On Boots MFR/Brand/Part # Size Range ASTM Est. Unit Price Ext.Price Quantity 8 Low Cut Slip-On Boots MFR/Brand/Part # Size Range ASTM Est. Unit Price Ext.Price Quantity 5 Low Cut Lace-up Oxfords MFR/Brand/Part # Size Range ASTM Est. Unit Price Ext.Price Quantity 7 TOTAL QUANTITY = 200 TOTAL PRICE = The above shoes shall meet the Government's minimum requirements and shall be used to evaluate price. However, the list is not all inclusive of makes and styles that could be made available to DLA government employees located at DDAA. Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449. Payment for supplies and/or services under this order will be made by the Acquisition Operations Office via the Government Purchase Card (VISA). NOTE: Since all payments under this purchase order will be made via the Government purchase card, the Contractor must accept the VISA Credit card for payment of all supplies ordered under this purchase order. The following FAR and DFARS clauses and provisions apply to this acquisition: FAR 52.212-1 Instructions to Offers-Commercial Items. Addenda to 52.212-1; the following paragraphs are hereby deleted from this provision: (d) products samples, (e) multiple offers and (h) multiple awards. NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the Central Contractor Registration (CCR) database IAW FAR 52.212-1(k) and DFARS 204.1104. Registration may be done on line at: www.ccr.gov. DLAD 52.233-9000 AGENCY PROTESTS (NOV 2011) (a) Companies protesting this procurement may file a protest (1) with the Contracting Officer, (2) with the Government Accountability Office (GAO), or (3) pursuant to Executive Order Number 12979, with the Agency for a decision by the Activity's Chief of the Contracting Office. (b) Protests filed with the agency should clearly state that they are an "Agency Level Protest under Executive Order Number 12979." (c) Defense Logistics Agency (DLA) procedures for Agency Level Protests filed under Executive Order Number 12979 allow for a higher level decision on the initial protest than would occur with a protest to the Contracting Officer; this process is not an appellate review of a Contracting Officer's decision on a protest previously filed with the Contracting Officer. Absent a clear indication of the intent to file an agency level protest, protests will be presumed to be protests to the Contracting Officer. (End of Provision) DLAD 52.233-9001 DISPUTES: AGREEMENT TO USE ALTERNATIVE DISPUTE RESOLUTION (ADR) (NOV 2011) (a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute. (b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the Contractor (see Federal Acquisition Regulation (FAR) clause 52.233-1), or, for the Agency, by the Contracting Officer, and approved at a level above the Contracting Officer after consultation with the ADR Specialist and with legal. Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the Contracting Officer before determining ADR to be inappropriate. (c) The offeror should check here to opt out of this clause: [ ] Alternate wording may be negotiated with the Contracting Officer. (End of Provision) OFFER SUBMISSION INSTRUCTIONS-Quotes must include the following items. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award. 1. Quotations may be submitted in contractor format and shall include: (1) Company name, address, telephone number, e-mail address, and FAX number; (2) Solicitation number; (3) Unit Price and extended prices for all CLINS; (4) Contractor DUNS Number and Commercial and Government Entity (CAGE) Code, (5) Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation) 2. Contractors are required to include a copy of the FAR provision 52.212-3-Offeror Representations and Certifications-Commercial Items and DFAR 252.212-7000-Offeror Representation and Certification-Commercial Items with its proposal or may indicate completion of the representations and certifications on the internet at http://orca.bpn.gov. Failure to include the certifications along with the price proposal or to complete the certifications on the internet may result in elimination from consideration for award. 3. Contractor shall provide literature such as illustrations, drawings, or other documentation that demonstrates that quoted safety footwear meets the Government's minimum physical, functional and performance characteristics. This information will be used to determine technical acceptability. Failure to submit literature may result in rejection of contractors' offer. FAR 13-106-2 EVALUATION of Quotations or Offers - The Government intends to evaluate quotes in response to this quotation and will award one firm-fixed price contract to the lowest price technically acceptable offeror whose quote represents the total overall lowest price. Therefore to be considered for award offerors are required to submit descriptive literature that clearly indicates the product offered meets the minimum requirements/salient characteristics. This information will be used to determine technical acceptability. Technical information shall be evaluated on a go/no go basis. Any offeror who has been determined acceptable on their technical information will then have its quote evaluated for price. Technical capability - The minimum criteria for acceptability shall be the submission of descriptive literature that indicates the product being offered meets the minimum requirements/salient characteristics. "Descriptive literature" for this solicitation means catalog cuts, illustrations, drawings, pictures, brochures, or a web address that contains applicable product information. Descriptive literature is required to establish for the purpose of evaluation and award details of the product being offered. This information will be used to determine technical acceptability. FAR 52.212-4 Contract Terms and Conditions-Commercial Items. Addenda to 52.212-4; the following clauses apply: FAR 52.247-34 FOB Destination FAR 52.217-8 Option to Extend Services- The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of Clause) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes of Executive Orders-Commercial Items (in paragraph (b)) the following clauses apply: FAR 52.204-10 Reporting Executive compensation and First-Tier Subcontract Awards FAR 52.219-28 Post Award Small Business Set-Aside FAR 52.222-3 Convict Labor FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies FAR 52.222-21 Prohibition of Segregated Facilities FAR 52.222-26 Equal Opportunity FAR 52.222-36 Affirmative Action for Workers with Disabilities FAR 52.223-18 Contractor Policy to Ban Text Messaging while Driving FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.232-36 Payment by Third Party DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The following additional clauses/provisions apply: DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.225-7012 Preference for Certain Domestic Commodities DFARS 252.247-7023 Transportation of Supplies by Sea FAR 52.232-18 -- Availability of Funds. Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of Clause) DLAD 52.247-9012 REQUIREMENTS FOR TREATMENT OF WOOD PACKAGING MATERIAL (WPM) (FEB 2007) (a) This clause only applies when wood packaging material (WPM) will be used to make shipments under this contract and/or when WPM is being acquired under this contract. (b) Definition. Wood packaging material (WPM) means wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. The definition excludes materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSD). (c) All Wood Packaging Material(WPM) used to make shipments under DOD contracts and/or acquired by DOD must meet requirements of International Standards for Phytosanitary Measures (ISPM) 15, "Guidelines for Regulating Wood Packaging Materials in International Trade." DOD shipments inside and outside of the United States must meet ISPM 15 whenever WPM is used to ship DOD cargo. (1) All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) in accordance with American Lumber Standard Committee, Incorporated (ALSC) Wood Packaging Material Program and WPM Enforcement Regulations (see http://www.alsc.org/). (2) All WPM shall include certification/quality markings in accordance with the ALSC standard. Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ASLC approved DUNNAGE stamp. (d) Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry. The Agency reserves the right to recoup from the Contractor any remediation costs incurred by the Government. Offerors responding to this announcement shall submit their quotations via FAX to Judy Erickson, 717-770-7442 or e-mail to Judith.Erickson@dla.mil. All quotes must be received by AUGUST 14, 2012 AT 3:30 PM EST to be considered for award.