Sally Port Gate Upgrade

The contract involves the comprehensive replacement and upgrade of the Sally Port Gate Systems at Graham Correctional Center, managed by the Illinois Department of Corrections. It encompasses removing outdated mechanical, hydraulic, and electrical components, installing new gates and control systems, and ensuring full operational functionality through testing and commissioning. The project aims to enhance security and efficiency at the facility’s primary controlled access point, with deliverables including upgraded hardware and software, staff training, manuals, and warranties. The work must be coordinated with the facility’s Chief Engineer, scheduled to minimize operational disruption, and performed by qualified personnel. The contract period begins upon final signing, with an initial end date of June 30, 2026, and a maximum duration of ten years including extensions. Payment will be made through the State’s procurement system, with invoices due by July 31 each year for work performed through June 30, and may involve federal funding disclosures if applicable. The procurement is conducted under Illinois state law, governed by the State’s standard terms and conditions, which include compliance with Illinois statutes, administrative codes, prevailing wage laws, and mandatory certifications. The contract does not reference federal FAR clauses but incorporates Illinois statutes such as the Court of Claims Act, Prompt Payment Act, and Public Works requirements. Vendors must adhere to certifications related to legal status, tax compliance, and ethical standards, with ongoing certification updates required annually. Background checks on personnel are mandated for security reasons, and prior approval is needed for subcontractors, who must also meet all certification requirements. The contract emphasizes performance standards, warranties, and compliance, with no explicit evaluation criteria or award methodology detailed; award will be made to the lowest responsible bidder. The project timeline includes a mandatory pre-bid conference on October 8, 2025, with bid submissions due by October 17, 2025, via the BidBuy portal or email, with no specified proposal format or page limits.