San Mateo County Parks Dept. Central Reservation and Point of Sale System RFP

The San Mateo County Parks Department has issued a Request for Proposal (RFP) for a Central Reservation and Point of Sale System, identified as RFP No. PARKS03-25, with a response deadline of April 24, 2025. The project aims to develop or implement a comprehensive reservation and sales platform to support the County’s extensive park system, which encompasses over 16,000 acres, 23 parks, and 190 miles of trails, serving millions of visitors annually. The contract size is estimated to range between $500,000 and $2,000,000, and the project falls under NAICS code 541611, indicating a focus on administrative management and general management consulting services. The primary point of contact for this solicitation is Travis Dunn, reachable via email and phone. The contractual framework includes a draft standard agreement tailored for projects under $200,000, emphasizing services, payment terms, ownership of work products, and legal obligations. Special attention is given to intellectual property rights, with a specific attachment clarifying that all rights to work products created by the contractor or subcontractors will belong to the County, considered work-made-for-hire under U.S. law, and requiring the contractor to assist in securing these rights. The contract also incorporates detailed definitions of key terms such as deliverables, subcontractors, and project management roles, ensuring clarity in project administration. Additionally, the contractor must comply with federal regulations, including an Assurance of Compliance with Section 504 of the Rehabilitation Act of 1973, affirming adherence to accessibility and nondiscrimination standards. Overall, the procurement aims to enhance the County’s park reservation and sales capabilities through a well-defined, legally sound agreement that emphasizes intellectual property rights, compliance, and project clarity.