Scheduled/unscheduled Maintenance Scientific Atlanta Compact Antenna Ranges

SOLICITATION No. F3QCCL7030A007 CONTRACTING OFFICE: 78 CONS/PKA 375 PERRY ST ROBINS AFB GA 31098-1672 POINT OF CONTACT: JOHN I. GLENN, JR./ +1 (555) 000-0000/ Fax +1 (555) 000-0000/ E-mail contact@example.gov SOLE SOURCE ACQUISITION: MICROWAVE INSTRUMENTATION TECHNOLOGIES, 1125 SATELLITE BLVD, SUWANEE GA 30024 THIS SOLICITATION IS ISSUED AS A RFP. THIS ACQUISITION IS NOT SET-ASIDE FOR SMALL BUSNINESS; NAICS: 331511 SIZE STANDARD: 750 EMPLOYEES DESCRIPTION OF REQUIREMENT: 1.1 Requirements The contractor shall provide all parts, labor, materials and service for preventative maintenance, repair and calibration of Antenna Range test equipment supporting critical aircraft systems. The contractor shall perform preventative maintenance, repair and calibration of equipment in support of four compact antenna ranges and two outdoor antenna ranges at Robins AFB. - 1.1.1 Precision Measurement Equipment (PME) calibration shall be performed within each 180-day cycle of the previous calibration to ensure calibration does not expire. Calibration certificates shall be provided 24 hours after completion of each 180-day calibration cycle to the Range Director. (CDRL A001) 1.1.2 Preventative maintenance of electromechanical equipment and compact antenna range positioner shall be performed as described and outlined in the original equipment manufacturer manuals for equipment listed in Attachment 2. This shall include cleaning, lubrication, check belt tensions and check reducer oil. All replacement parts furnished by the contractor shall be identical to or be an approved equipment manufacturer substitute for the original configuration of the removed part(s). 1.1.2.1 Preventive maintenance on electronic instruments shall be performed as outlined in the original manufacturer manuals for equipment listed in Attachment 2. It includes cleaning, lubrication, and replacement of worn or questionable components. 1.1.3 The contractor shall perform preventive maintenance, calibration, certification, and repair as specified IAW the manufacturer's official equipment publications, handbooks, and manuals listed in Attachment 1. 1.1.4 Contractor shall contact the Range Director at least five days before the first calibration of each year to schedule preventative maintenance. The Range Director will have final approval of the date and time for the contractor to perform preventive maintenance. 1.1.5 Contractor shall evaluate equipment identified in Attachment 2 within 90 days after contract award to identify the projected support life of each equipment item. The contractor shall compile the equipment projected life support into a report and forward it to the Range Director. (CDRL A002) 1.1.6 Equipment repair shall be accomplished on-site at Robins AFB GA, if possible. If any item cannot be repaired on-site, it will be removed from the system and shipped to the contractor's off-site repair center. Items shall not be removed from Robins AFB to an off-site repair center(s) unless approval is granted by the Range Director and a hand receipt, AF Form 1297, is issued by the Range Director and signed by the contractor. 1.1.7 Equipment used by the contractor to calibrate items identified in Attachment 2 shall be traceable to the National Institute of Standards and Technology (NIST) Quality Manual for Measurement Services, QM-1, paragraphs: 5.6 Measurement Traceability; 5.6.1 NIST Traceability Policy; 5.7 Sampling, Preparation, Homogeneity, and Stability; 5.7.1 Calibration of Individual Instruments; 5.7.2 Certification of Reference Material, and 5.8 Handling of Test and Calibration Items. 1.1.8 Contractor shall install all equipment manufacturer recommended upgrades to hardware, firmware, and software using original manufacturer's modification kits and technical data. Upgrades shall be accomplished not later than the next preventive or scheduled maintenance. 1.1.9 A system log, with provisions for double entry, will be used to record all transactions pertaining to the contract. The Range Technician will maintain custody of the "system log" and will record all equipment failures, the name of the contractor representative contacted, date and time. The responding contractor representative will make a counter entry with the date and time of arrival and a description of the repair(s) effected. 1.1.9.1 Unscheduled repair shall be coordinated with Range Director. Contractor shall respond to unscheduled repairs within twenty-four (24) hours after notification by the designated Range representative. Once repairs begins, unscheduled repair efforts will continue uninterrupted during normal work week (Monday - Friday) until ranges are operational. If the contractor determines that unscheduled repairs will extend beyond five (5) work days, the contractor shall provide an exchange serviceable unit until completion of repair of unserviceable unit. The contractor shall contact the Range Director and furnish an estimated repair completion date prior to the fifth day of repair not to exceed 30 days for repair of unserviceable equipment. 2.0 SERVICES SUMMARY Performance Objectives PWS Para Performance Threshold Perform Unscheduled Repair 1.1.9.1 Respond to request within 24 hours. Repair within 5 work days or provide serviceable like item for range operation. Perform and Maintain Equipment Calibration 1.1.1 Calibration completed within each 180 day cycle; Certificates delivered within 24 hours after completion of calibration. 3.0 GOVERNMENT FURNISHED PROPERTY, SERVICES The government will provide the contractor with work space and floor space at the antenna range area (Buildings 640, 645, 675 and 2251), when needed, in performance of duties. The work space and floor space shall be the responsibility of the contractor to keep clean and in an orderly fashion as required to maintain a safe and secure environment. The government assumes no responsibility for any equipment, tools, parts and etc. provided by the contractor and placed in the area provided by the government. 4.0 GENERAL INFORMATION - 4.1 Mission Essential Services Contractor services provided under this contract are designated as non-mission essential IAW DoDI 3020.37, Continuation of DoD Essential Contractor Services During Crisis. 4.2 Security Information The contractor will not require access to classified information in performance of the contract. 4.2.1 The procedure for obtaining base identification passes for contractor personnel to work on Robins Air Force Base and access to the Avionics Complex follows: 4.2.1.1 The contractor shall submit a visit request through the Joint Personnel Adjudication System (JPAS). The appropriate Security Management Office (SMO) Code for 402 EMXG is RX1MF129. Contractors who do not have access to JPAS will submit a written Visitor Authorization Request (VAR) on company letterhead stationery to the 402 EMXG/Visitor Control Center specifying: contract number; location of work site; date entry to the base must begin and contemplated termination date of entry; names of contractor and subcontractor, social security number, date of birth, citizenship and security clearance of all employees requiring access to the Avionics Complex. 4.2.1.2 Contractors requiring network access will contact the EMXG appointee for the Contractor Verification System (CVS). 4.2.1.3 Contractors not requiring network access will contact the EMXG appointee to complete MAX Security Portal application for a contractor badge. 4.2.1.4 The contractor shall complete an AF Form 2586, Unescorted Entry Authorization Certificate, for each prime contractor employee and subcontractor employee for which an access control badge is required. Contractor employees with access control badges are not allowed to escort contractor employees, without badges, in and out of controlled areas. All employees requiring entry into B640/645 complex shall be United States citizens. 4.2.1.5 During performance of the contract, the contractor shall be responsible for obtaining required identification cards for newly assigned personnel, and for prompt return of credentials to the 78 SFS/SFOXI, for any employee who no longer requires access to the work site. 4.2.1.6 At the termination or completion of the contract, or upon the expiration of credentials (if any such expirations are specified), the contractor must be sure that all base identification credentials for all contractor and subcontractor employees are returned to the 78 SFS/SFOXI and Building 624 Visitor Control Center. 4.2.1.7 Contractor employees, at all times while on Robins AFB, will wear visible contractor provided identification either as a part of, or attached to, their outer clothing. The identification will clearly identify the individual as being a contractor employee. 4.2.1.8 Prior to submitting an invoice for final payment, the prime contractor shall obtain a clearance certification from the issuing pass and registration office and Bldg 624 Visitor Control Center which states that all base identification credentials and vehicle decals have been returned or "accounted for." This certification shall be attached to the final invoice at the time of submittal for payment. Failure to comply with these requirements will result in the government's withholding final payment until compliance is affected. 4.3 Hours of Operation 4.3.1 Scheduled services will be performed by the contractor during normal government working hours. Government working hours are 6:00 AM to 2:30 PM, Monday through Friday, excluding Federal holidays. 4.4 Environmental Management System (EMS): The contractor shall complete EMS training within 30 days of contract award. The prime contractor is responsible for ensuring that all subcontractors comply with this requirement. PERIOD OF PERFORMANCE: Basic year, with four (4) option years FOB: Destination, 52.247-34 Note 22 Applies