Scheduled lawn & as-needed tree services for Austin State Supported Living Center

The contract involves providing scheduled lawn maintenance, as-needed tree care, trimming, arborist services, and related landscaping at the Austin State Supported Living Center, administered by the Texas Health and Human Services Commission's Procurement and Contracting Services division. The solicitation, posted on July 14, 2025, seeks competitive bids for services valued between $50,000 and $150,000, with an anticipated start date of September 1, 2025. Bidders must submit comprehensive proposals, including detailed pricing on Exhibit C, references, qualifications, and a HUB Subcontracting Plan, by August 4, 2025. The procurement schedule emphasizes mandatory site visits, question deadlines, and submission timelines, with responses evaluated on a best-value basis considering conformance, capability, past performance, and price. The contract incorporates extensive state and federal compliance clauses, including certifications under the Texas Government Code, federal assurances, and requirements for E-Verify, insurance, permits, and confidentiality. It emphasizes contractor responsibilities for quality control, timely correction of deficiencies, and ongoing monitoring by the agency’s designated Contract Manager. Deliverables include routine groundskeeping, tree trimming, hazard assessments, and chemical treatments, with performance inspections conducted at the facility. Payment procedures require detailed monthly invoices referencing the contract, with provisions for audit rights and dispute resolution. Bidders must submit responses on a single USB drive or via email before the deadline, ensuring proper labeling and format, with no allowances for late or faxed submissions. Overall, the contract aims to ensure professional, compliant, and reliable outdoor maintenance services to support the safety and appearance of the facility.