School Finance Data System (State Version)

The New Hampshire Department of Education is soliciting proposals for a School Finance Data System (State Version) to replace manual, non-compliant data collection processes with an efficient, automated system. This firm-fixed-price contract aims to ensure consistency and accuracy in school district financial data while maintaining compliance with Government Accounting Standards Board pronouncements and federal reporting requirements for the US Census Bureau, USED, and NPEFS. Key deliverables include a universal cross-walking tool for mapping Charts of Accounts to the Universal Chart of Accounts, a version-controlled data dictionary, ETL processing for the state data warehouse, and a public-facing interface with internal dashboards for peer district analysis. The system must also interface with the existing Statewide Student Information System to link finance data with student demographics. The procurement process is governed by the P-37 State of New Hampshire General Provisions and Exhibits. Proposals are due by September 9, 2026, and must be submitted electronically as a technical proposal and a separate price proposal. Evaluation is based on a weighted scoring system covering company profile, proposed solution, technical requirements, and price, with minimum technical thresholds required for further consideration. The initial period of performance aligns with a USED federal grant ending September 27, 2027, with the state holding an option to extend the contract for up to two additional years. The system must comply with ADA, FERPA, and NH Privacy Regulation HP1612. Final vendor selection is estimated for October 30, 2026, following an agile development approach for implementation and acceptance.