Schulte Mower Repair Parts

We highly recommend online submission of responses.  This expedites the process and reduces errors for both buyer and supplier.   If you are not yet a registered supplier in IONwave please click this link https://iowadotebid.ionwave.net/Login.aspx to register for participation and full access to all documents.    The Iowa Department of Transportation is seeking bids for Schulte Mower Repair Parts for the all DOT statewide locations.   Lines 1-17 are DOT Warehouse Inventory items to be delivered to 931 S. 4th St., Ames, IA 50010 and will be F.O.B Destination.    Line 18 DOT is seeking a percentage (%) discount off vendor's price list attached to bid for all Schulte mower repair parts not identified in lines 1-17. This discount should include any new series mower repair parts that might be available for future purchases.  This line is for all statewide locations and freight will be prepaid & charge back.   Vendor to submit a copy of a sample invoice with their bid submission. Invoice will need to include company name, address, ship to location, purchase order number, part number/s, description of part, quantity, list price, % discount and extended price of each item being invoiced.
Contract Quantities Quantities listed are estimates only. Actual purchases may vary considerably based on actual needs throughout the contract period. 
  Communication:
Until a contract is awarded the sole point of contact for the solicitation is the Purchasing Agent identified in the solicitation.   All questions must be directed solely to the Purchasing Agent listed in the bid opportunity. We encourage vendor to upload all questions on or before the question cut off due date and time in ION wave. Responses to questions will be communicated out to vendors via DOT’s ION wave bid system.
  Contract Award One contract will be awarded for all items. All items are tied.   Contract Dates Contract April 1, 2025-March 31, 2026.  
Contract Award The Contractor will be awarded a one (1) year contract with an option to renew for five (5) additional years in twelve (12) month increments.
  Purchase Orders Purchase orders will be issued for items 1-17 for the warehouse as needed throughout the contract period.  All orders from line 18 to be ordered direct from the awarded vendor but a purchase order number should be referenced by DOT staff.  
Interested parties may join the virtual Bid Opening on March 5, 2025.   DOT has provided a web link to join the Microsoft Teams meeting, or you can call in and join by calling the number below and entering the conference ID followed by the # sign   Join on your computer or mobile app   Microsoft Teams  
Join the meeting now Meeting ID: 259 807 767 05 Passcode: sy3fw9zX
Dial in by phone +1 (555) 000-0000,,716561435# United States, Ames Find a local number Phone conference ID: 716 561 435#
  Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.