Sealed Proposals for University Procurement Services Due October 23, 2025

The University of Southern Mississippi is soliciting sealed proposals for a roof coating project at the Mississippi Polymer Institute’s Accelerator facility, with proposals due by 2:00 p.m. CDT on October 23, 2025. The project involves supplying and installing a high-performance, two-layer fluid-applied roof coating system covering approximately 14,000 square feet of low-slope roofing. The coating must deliver at least a 20% reduction in cooling energy consumption, provide weather resistance including UV protection and ponding water resistance, and extend the roof’s service life by a minimum of 10 years. Bidders are required to submit detailed proposals that include product data sheets, warranty information (minimum 10-year coverage), project timelines, and comprehensive cost breakdowns covering labor, materials, and equipment. The contract emphasizes compliance with ASTM standards such as ASTM E96 and D4541, and mandates that contractors be registered and insured in Mississippi, holding a Certificate of Responsibility from the state. The procurement process is based on sealed bidding, with awards made to the lowest responsible bidder that meets all specifications. The university reserves the right to award on an all-or-none or line-by-line basis, and proposals must include all required documentation, including SDS, TDS, brochures, warranty details, and an electronic copy on a virus-free USB drive. The contract is governed by the university’s general terms and conditions, without explicit federal FAR clauses, and emphasizes contractor qualifications, warranty provisions, and adherence to environmental and performance standards. The project’s performance and inspection are primarily at the project site, with acceptance contingent upon meeting all specifications and successful application per manufacturer guidelines. Bidders are instructed to submit their proposals in sealed envelopes, clearly labeled, and may also opt for electronic submission via the university’s portal, though traditional mailing or in-person delivery is encouraged to ensure timely receipt.