Secure On-site Document Destruction Services

Immigration, Refugees and Citizenship Canada is seeking proposals for secure on-site document destruction services at multiple locations in Sydney and New Waterford, Nova Scotia, under solicitation CIC-160105, opened on May 8, 2026, with submissions due by June 2, 2026. The contract is structured as a one-year base period with two optional one-year extensions, exercisable at the government’s discretion with five working days’ notice. Award will be made to the lowest-priced technically acceptable offer under a Lowest Price Technically Acceptable methodology, where all bidders must satisfy mandatory compliance criteria—including eligibility, integrity, and adherence to Canada’s Ineligibility and Suspension Policy—before price is considered. Services must meet RCMP Secure Destruction Guide standards for Protected B materials, utilizing high-volume shredders compliant with GCPSG-001 (2025), with all work performed by qualified personnel using vehicles clearly marked with the contractor's logo. The contractor must maintain strict confidentiality of Crown documents, communicate exclusively in English, and comply with Canada’s ethics and anti-bribery requirements, including an absolute prohibition on conflicts of interest, bribes, or contingent fees. The contract requires the provision of large 65-gallon bins for secure collection and destruction, with estimated annual volumes up to 2,652 units across fixed and ad hoc service locations, though unit pricing is to be determined by bidder submission. No security clearances are required, but compliance with the Federal Contractors Program for employment equity is mandatory, and former public servants receiving pensions must disclose their status. All documentation must be submitted electronically via CanadaBuys, with no physical submissions accepted, and proposals must include completed annexes for offer submission and declaration, along with financial and technical components. The government retains full authority to inspect and accept services at any location, including contractor facilities and service sites, and invoices must be processed according to specific accounting codes and payment protocols not fully disclosed. The contractor is bound to retain all records for seven years post-payment and must adhere to sustainability principles for packaging, though no specific marking, labeling, or barcoding standards are imposed. Contracts are limited to Canadian suppliers or those from Canada’s applicable free trade agreement partners.