Secure On-site Document Destruction Services

Immigration, Refugees and Citizenship Canada is soliciting offers for secure on-site document destruction services at multiple offices in Sydney and New Waterford, Nova Scotia, under solicitation number CIC-160105. The contract will be awarded on a lowest price technically acceptable basis, with no trade-offs between price and technical merit, and only offers meeting all mandatory requirements—including compliance with RCMP standards for Protected B materials and use of approved mobile shredding equipment—will be considered. The base contract period is one year, commencing July 2, 2026, with two optional one-year extensions, all under the same terms and pricing. Services include regular bi-weekly or weekly pickups using vehicles displaying the contractor’s identification, as well as ad-hoc services triggered by government request, performed at seven specified locations. All work is F.O.B. destination, with payments based on fixed unit prices submitted by bidders for large 65-gallon bins and ad-hoc services, though no estimated contract value is provided due to the absence of bidder pricing in the solicitation. The procurement is conducted through CanadaBuys via an open tender published for 25 calendar days, with offers due by June 2, 2026, and submissions must be made electronically through the Government Electronic Tendering Service; physical submissions are not accepted. Bidders must submit a complete proposal including a technical and financial component, an Offer Submission Form, and an Offeror Declaration Form certifying eligibility under applicable free trade agreements such as CFTA, Canada–Chile, Canada–Colombia, Canada–Honduras, Canada–Korea, Canada–Panama, and Canada–Peru, while affirming compliance with the Federal Contractors Program and integrity standards. Although no security clearance is required, contractors must employ qualified, identifiable personnel and maintain all necessary licenses and certifications. Invoices must be submitted in hard copy to the Contracting Authority, Jasmin Gauthier, with payment processed electronically. Canada retains the right to inspect services on-site at any time, and acceptance rests solely with the government; rejected work must be corrected at no additional cost. A debriefing may be requested within 25 calendar days of award notification, and the contracting authority holds an irrevocable right to extend the contract for two additional years without recompetition.