A PDF of the RFQ can be found under "Documents" 24-056REQUEST FOR QUALIFICATIONSSENIOR DISTRIBUTION ENGINEERING SERVICESPUBLIC UTILITY DISTRICT NO. 1 of PEND OREILLE COUNTY Public Utility District No. 1 of Pend Oreille County (the District), is issuing a Request for Qualification (RFQ) for a consultant or firm to provide senior distribution engineering services. Purpose & Scope Selected consultant or firm will provide senior distribution engineering services as directed by the District. Scope of services to include, but not be limited to the following: The consultant will provide engineering services for electrical distribution design and standards as related to the District’s facilities. The initial scope of work will involve evaluating the current design standards for distribution design and staking. Tasks may include assessment of existing equipment, design residential and commercial transformer loading standards, design of primary and secondary conductor sizing standards, provide distribution design training to our electrical engineer, staking team and related work. This would include two weeks of in-person time in Newport, WA with the District’s Engineering Team working a four (4) – ten (10) schedule, Monday – Thursday, 6am – 4:30pm or 7 – 5:30pm. The expected timeline for completion of the two-week training is to be completed no later than December 20, 2024. Additional tasks may be assigned for distribution system design and additional on-site training in the near future. Required QualificationsThe consulting company must have been in business for more than ten (10) years.The consulting company must have at least two (2) senior distribution engineers on staff (not subconsultants).At least one of the senior distribution engineers shall be licensed as a Professional Engineer in Washington State and shall stamp all engineering drawings and documents for the project. Experience with standards creation for distribution systems for both primary and secondary voltages.Experience in design of distribution systems as evidenced by at least three (3) project summaries.Experience in developing design and construction drawings.Experience in developing procurement specifications.Experience in training engineers and staking technicians on distribution design. Statement of Qualification (SOQ) Requirementa minimum, the consultant’s response must include the following:Provide an introduction of the consulting company and senior engineering services the consultant provides. Include information on office locations and number of engineers on staff. Include a brief history of the company including years in business.Provide résumés of at least two (2) engineers meeting the Required Qualifications documented above. Identify the offices where these engineers are located.Provide résumés of additional key support personnel and office locations.Provide project summaries and references for three (3) electric power utility distribution projects or standards completed in the last three (3) years. Project summaries must list the year of each project, a relevant and brief description, and the approximate consultant dollar cost. References must include a customer contact name, title, email, and phone number.Provide additional information as necessary to show the Required Qualifications can be provided by the consultant.Identify consultant’s availability or scheduled workload to be available for this project. Provide a description of the company’s quality assurance/quality control plan. Pricing/rates are to be excluded from the RFQ, as this is a qualifications-based selection process that does not look at pricing/rates. Insurance RequirementsThe respondent to whom this is awarded to shall maintain at its own expense, and provide copies to the District upon demand, the following insurance policies, with the District named as an additional insured:Commercial General Liability Insurance on an occurrence basis with single limit of not less than $1,000,000 and $2,000,000 annual aggregate; andProfessional Liability Insurance on an occurrence basis with single limit of not less than $1,000,000 and $2,000,000 annual aggregate; andAutomobile liability insurance on an occurrence basis of not less than $1,000,000 combined single limit or equivalent for both injury and property damages as a result of any one occurrence, including coverage for owned, hired, and non-owned automobiles. RFQ SubmittalsQualifications must be submitted using ProcureWare, the Districts online contracting portal, at popud.procureware.com no later than November 15, 2024 at 4:00pm PST. Submittals received after the above date and time for any reason will not be considered. Questions related to this RFQ must be submitted by way of ProcureWare no later than November 6, 2024 at 2:00pm PST. Responses to these questions will be made available to all registered respondents via ProcureWare. Evaluation of the RFQThe District will evaluate each submittal for completeness to the RFQ. Submittals that do not meet the minimum requirements will not be considered. The District reserves the right to reject all submittals and modify or withdraw the RFQ. The District will award the contract to the most qualified respondent based upon the factors identified below. The District will engage the respondent with the highest scoring response to discuss a service agreement. Should the District fail to secure an agreement with the selected entity, the District may elect to pursue an agreement with the next highest scoring entity. Respondents will be evaluated based on the following:Company experienceDemonstrated knowledgeReferences/Past ProjectsQualifications of the individual(s) to be assigned to the projectFamiliarity in working with the District and/or other Public Utility DistrictsExpertise in performing similar projectsAvailability for this project/meeting the timelineQuality assurance/quality control plan. The District reserves the right to cancel this RFQ at any time, or issue amendments or corrections. The District reserves the right to award this contract, or to not award this contract. Women’s, minority, and small business enterprises are encouraged to apply. The District is an equal opportunity employer.
