Service Award Pins

The City of Tampa is soliciting bids for the annual production and delivery of Service Award Pins to recognize employees with 5, 10, 15, 20, 25, 30, 40, and 45 years of service, with additional replacement pins available for all service milestones. The solicitation, numbered 26-P-00218, was posted on April 28, 2026, with responses due by May 11, 2026, and is managed by the Human Resources & Talent Development Department through the OpenGov eProcurement Portal. Pins must feature raised numerals, an English Rose finish, genuine ruby or diamond stones, clutchback findings, and be individually packaged in plastic boxes; incised or stamped numbers are prohibited. The award will be made to the lowest responsive and responsible bidder under a Lowest Price Technically Acceptable (LPTA) basis, with no formal scoring system applied beyond meeting minimum responsibility and responsiveness criteria. All vendors must comply with strict quality standards and provide a 90-day warranty from the date of acceptance, with non-conforming items subject to rejection and replacement at the vendor’s expense. Vendors are required to submit a comprehensive set of forms including DMI-10 and DMI-20 for subcontracting disclosures, DMI-30 for payment and tax information, DMI-40 for Letters of Intent if utilizing Small Local Business Enterprises (SLBEs), an Accessibility Conformance Report aligned with WCAG or Revised Section 508, an Affidavit of Compliance with Florida Statutes, and a Public Record Declaration. Bidders must also certify compliance with non-discrimination laws, including Title VII, Florida Civil Rights Act, and Tampa Code Chapter 12, and disclose any conflicts of interest. Subcontracting is limited to 49% of the work unless prior written approval is obtained, and vendors must demonstrate efforts to employ disadvantaged workers. Deliveries must be made F.O.B. Tampa, Florida, by November 1 each year; packaging must remain factory fresh and undamaged. Invoicing requires submission of itemized invoices along with the DMI-30 form and must reference the purchase order number; no electronic invoicing systems like WAWF are used. Payment is processed by the City’s Accounts Payable Department under Florida’s Local Prompt Payment Act. No federal acquisition regulation clauses apply; instead, the City’s own procurement provisions govern contract administration