Service Contract for BD Bioscience flow cytometer, FacsAria II

COMBINED SYNOPSIS / SOLICITATION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is HHS-NIH-NIDA-(SSSA)-16-18 and the solicitation is issued as a request for proposal (RFP). This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures; FAR Subpart 13.5-Test Program for Certain Commercial Items; and FAR Part 12-Acquisition of Commercial Items, and is not expected to exceed the simplified acquisition threshold. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-83-3 effective November 1, 2015. This acquisition is unrestricted. The associated NAICS code 811219 and the small business size standard $20.5. STATEMENT OF OBJECTIVES The purpose of this acquisition is for a Maintenance Service Contract for BD Bioscience flow cytometer, FacsAriaII Title: Service Contract for BD Bioscience flow cytometer, FacsAria II The National Institute of Neurological Disorders and Stroke (NINDS) is a part of the National Institutes of Health (NIH), conducting research into the causes, treatment, and prevention of neurological disorders and stroke. The NINDS mission is to seek fundamental knowledge about the brain and nervous system and to use that knowledge to reduce the burden of neurological disease. The BD Bioscience flow cytometer, FacsAriaII is critical to carry out the work in the laboratory of Molecular Medicine and Neuroscience (LMMN). FACSAriaII was purchased to facilitate the identification and analysis of specific population of cells to study infections of the human brain. The service contract will guarantee the support of BD engineers in case the optical alignment, lasers alignment or lasers focus. The FACSAria is the only high-speed cell sorter that offers Accudrop technology. Accudrop technology allows the operator to monitor side streams while sorting. The service contract will assure the correct function of this important feature. The FacsAriaII purchased by LMMN has 4 lasers: UV laser of 100mw that allows expanding the range of application choices; blue, red and violet lasers. The service contract will replace the lasers in case one or all four will burned out. This will assure the continuity of LMMN's work. The FacsAriaII is highly sensitive and complex equipment and requires expert maintenance and repair. SCOPE OF WORK Detailed Technical Requirements The contractor will provide: - coverage for the repair, labor, parts, travel as well as planned preventive maintenance activity at the LMMN laboratory. - technical support during Government working days, Monday-Friday, between the hours of 8AM and 5PM Eastern Time. - unlimited telephone support for the instrument, reagents and application at no additional charge. - all compatible parts required to affect a repair covered under its service obligation, except for consumables. - two preventive maintenance inspections to be performed during a twelve-month period. - a manufacturer trained or certified field service representative to perform planned preventive maintenance inspections and unlimited visits to perform repairs. The preventive maintenance inspections will evaluate instrument performance and provide calibrations, alignments, lubrication and part replacement as necessary to maintain the instrument operation substantially in accordance with the published technical specifications for the instrument. Services will comply with equipment warranty guidelines and will not limit, alter, or negatively affect the warranty in any manner. Shipping & Handling charges for replacement parts that are covered under warranty or maintenance service agreements will be provided at no additional charge. All service engineers must be specially trained to work with FacsAriaII equipment and FacsAriaII lasers. Emergency on-site service within 48 hours of request. Software revisions will be included at no additional cost. All parts supplied by within the service agreement period will be warrantied against defects in material and workmanship. All parts utilized must be certified manufacturer parts. Period of Performance: The contractor shall provide a comprehensive service agreement from December 5th, 2015 through December 4th, 2016. Place of Performance: Service will be performed at the NIH site Building 10, room 3B12. Type of Contract Contemplated: Firm fixed price Other Considerations: Service technicians will have to be cleared at the commercial vehicle inspection station on Rockville Pike to gain access to the premises. FAR clause 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Offerors must include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications - Commercial Items, with its offer. FAR clause 52.212.-2, Evaluation - Commercial Items, is applicable to this requirement. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: The Government will award a purchase order resulting from this solicitation on the basis of best value, technical factors and price considered. Technical factors and past performance together shall be considered significantly more important than price. The technical evaluation factors are as follows, in order of importance: Factor 1: Technical Approach The Offeror shall provide its technical approach to performing the required tasks identified in this statement of work. Technical capability must demonstrate the contractor's capabilities relevant to this requirement. Factor 2: Corporate Experience The offeror shall provide a list of two (2) contracts or purchase orders completed during the past five (5) years, similar in size and scope to the requirements outlined in the Statement of Work. Corporate experience must document the Offeror's ability to provide service and maintenance of equipment by the requisite manufacturer. Experience must be specific to equipment that is materially the same as the equipment described herein. Offerors shall include the following information for each contract or purchase order listed: - Name of Contracting Organization - Contract Number - Contract Type - Total Contract Value - Description of Requirement and Specific Responsibilities of the Offeror as they relate to this SOW - Contract Period of Performance (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) FAR clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement. Responses to this solicitation must include sufficient information to establish the interested parties' bona-fide capabilities of providing the product. The price quote shall include: unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s); product description; and any other information or factors that may be considered in the award decision. In addition the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov. All responses must be received by November 23, 2015, 8:00 am EST and must reference number HHS-NIH-NIDA-(SSSA)-16-18. Responses may be submitted electronically to andriani.buck@nih.gov or by U.S. mail to the National Institute of Drug Abuse (NIDA), Station Support / Simplified Acquisition Branch (SS/SA), 31 Center Drive, Building 31, Room 1B59, Bethesda, Maryland 20892-2080, Attention: Andriani Buck. Fax responses will not be accepted. Contact Andriani Buck at andriani.buck@nih.gov for information regarding the solicitation. Questions regarding this combined synopsis/solicitation must be received at the aforementioned email address, andriani.buck@nih.gov, by November 16, 2015.