Service of pedestrian doors and vehicle gates
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The contract requires comprehensive, ongoing maintenance of all 14 pedestrian doors and vehicle gate systems at the U.S. Tri-Mission in Vienna, ensuring their safe, reliable, and uninterrupted operation through systematic inspections and servicing. The contractor must provide all labor, materials, equipment, insurance, and oversight necessary to comply with international and local standards including ÖNORM B 1205, EN 13241-1, DIN EN 12604, 12453, 12445, 12635, and the Arbeitsmittelverordnung, as well as vendor-specific guidelines. Services include full inspection and adjustment of mechanical, electrical, electromechanical, hydraulic, and electronic components; cleaning and lubrication of sliding surfaces, hinges, locks, and drive mechanisms; checking safety devices such as pressure sensors, force limiters, dead man controls, and emergency releases; verifying electrical wiring, oil quality, leakage, and brake function; and confirming proper safety clearances between moving and fixed parts. All work must be documented with a written service report left on-site at the time of visit and a final electronic report submitted to Facilities/FAC and the Contracting Officer’s Representative within two weeks. To submit a quotation, potential contractors must complete and return the SF-1449 form, provide pricing details per Section I, supply any additional information required in Section 3 of the solicitation, and verify active SAM registration. The U.S. Government will award the contract to the responsible vendor submitting the lowest acceptable offer, with no guaranteed discussions unless necessary. The solicitation closes on July 8, 2026, and an award is anticipated by July 29, 2026. All inquiries and technical specifications should be directed to the designated point of contact, Norbert Tritscher at tritschern@state.gov. The work is to be performed entirely at the embassy complex in Vienna, Austria, under the management of the Department of State’s U.S. Embassy Vienna office.
General Info
Agency
NAICS
Place of Performance
Vienna, AT-9, AUTSet-Aside
Documents
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Organization & Contact Information
Full Description
This project is for the maintenance of all 14 door and gate systems at the properties of the U.S. Tri-Mission, Vienna. It covers all required inspection and maintenance services to ensure the safe and uninterrupted operation of the systems on a permanent basis.
In accordance to this scope of work, Contractor shall furnish all labor, materials, supervision, equipment, insurance, taxes, overhead and all things and services necessary to complete the work required.
The contractor performs systematical inspections and services of doors and gates considering ÖNORM B 1205, EN 13241-1 and supplies regulations (Arbeitsmittelverordnung) respectively DIN EN 12604, 12453, 12445, 12635 and vendor-specific specifications.
The contractor, as a specialized company, checks, cleans and maintains (smudges), all existing or newly delivered, fixed (static), movable (dynamic), mechanical, electrical, electromechanical, hydraulic and electronic components and safety related components.
The work involve, but is not limited to:
- Examine for function, damages and adjustment of the entire system including safety equipment
- Adjusting and cleaning the surfaces and lubricate sliding surfaces
- Check the correct motion and control processes
- Entry of the results into a test log
- Preferential treatment at malfunctions
- Check the leafs and leaf-fills including associated sealing, hinges, hangers, wicket doors, e.g. for its condition, fixing and wear as well as corrosion
- Check the drive motor for mounting/ corrosion and check the cage for leaks
- Check condition of electrical wiring and connections, the protection of the piston and the oil quality
- Functional testing and adjustment of the braking effect, of the emergency release for manual operation and the limit switch
- Functional testing of switchgear, control and safety devices and adjusting them
- Status and function tests of the equipment for securing of pinching and shearing points such as pressure sensitive pumpers, force limiters (measurement), dead mans control, contactlessly acting safety equipment and covers
- Check the safety distances between the movable door leafs and fixed parts of the environment
- Hinges, cone and cup assembly, locks, drive mechanism need to be cleaned of dirt and paint, adjusted, lubricate and make it perfectly easily movable
- Supervise of the oil level within the drive of the drive mechanism
- Testing and cleaning of the stearing unit and controller
- Sustainable cleaning of the named components of dirt origination from every day operation
The Contractor must provide a written service report for each visit – a draft should be left with the Embassy - at the time of the service and a final report sent to Facilities/FAC, COR via e-mail within two weeks after the date of service.
All responsible sources may submit a quotation which will be considered.
For a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Additional information as required in Section 3 of the solicitation document
4. Proof of SAM Registration
For additional information, soliciation documents and/or technical specifications please contact: TritscherN@state.gov.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Anticipated award date July 29, 2026