Shaw AFB Postal Metering Machine

The U.S. Air Force is seeking market information through a Sources Sought notice for a Postal Metering Machine to be leased, installed, and maintained at Shaw AFB, South Carolina, with the requirement expected to be awarded as a Total Small Business Set-Aside under NAICS code 532420. The anticipated contract includes a 12-month base period with four optional 12-month extensions, covering all necessary hardware, software, and ongoing support services—though the government will fund postage separately. The hardware must process up to 300 letters per minute, accommodate mail up to one inch thick, include a Weight-in-Motion scale, external 70 lb scale, remote and report printers, conveyor stacker, and all required peripherals, all within an 8.8 ft by 2.6 ft footprint and compatible with standard U.S. electrical power. The software must be cloud-based, support up to six concurrent users, auto-import USPS and carrier rates, offer best-way shipping analysis, data exports, and delivery verification alerts, connect via a commercial internet line, and comply with federal cybersecurity standards, including FedRAMP authorization if handling government data. Service requirements include full installation, configuration, and specialized training for government staff, annual software updates, meter rental, and an on-site Service Level Agreement guaranteeing same-day response—either virtually or physically—for any equipment failure. The contractor must provide all equipment and software, while the government supplies consumables like ink and meter tape. Vendors must submit a capability statement detailing their business size classification, FedRAMP status, VPAT compliance for Section 508 accessibility, and any feedback on the draft requirements, along with their company name, address, CAGE code, SAM UEI, and point of contact. Responses must be submitted via email to both the Contract Specialist and Contracting Officer by 4 PM EST on May 11, 2026, with no extensions permitted, and all submissions must reference the notice title in the subject line. Vendors are responsible for monitoring SAM.gov for further updates, as this notice does not obligate the government to issue a solicitation or reimburse any costs incurred.