Skid Mounted Landfill Gas Flare

The City of Port Angeles conducted a sealed bid procurement (Solicitation No. MEC-2018-50) for the purchase and installation of a skid mounted landfill gas flare system, including related startup and training site visits. The solicitation was posted on June 4, 2018, with bids due by 2:00 PM on October 16, 2018, and an award recommendation scheduled for the City Council meeting on November 6, 2018. The contract was awarded to Perennial Energy, LLC of West Plains, Missouri, for $158,822.66, slightly above the government estimate of $150,000. The procurement required full compliance with regulatory standards such as 40 CFR 60 Subpart WWW for emissions control and ANSI/NFPA electrical safety codes, among others. Delivery and acceptance were FOB destination at the City landfill facility in Port Angeles, Washington. The scope entailed the supply, delivery, installation, commissioning, and performance verification of the landfill gas flare system designed to handle gas flows up to 300 standard cubic feet per minute and achieve a 98% reduction of non-methane organic compounds with a turndown ratio of at least 10:1. The flare system is skid-mounted within a 12’x40’ footprint and requires seamless integration with the City's SCADA system. The contract includes detailed compliance requirements for warranties, inspection, packaging, and safety standards, along with conditions for liquidated damages, dispute resolution, and indemnification. Bidders were required to submit sealed paper bids with acknowledgments of all addenda, and the award was made on a lowest responsive and responsible bidder basis without differential scoring of technical evaluation factors. Contract administration was managed locally by the City’s Public Works and Utilities Department, with designated contacts for contracting and technical oversight, but no federal identifiers or electronic invoicing methods were employed. The agreement emphasizes strict adherence to specified materials, warranty provisions, and regulatory compliance, with no special contract options or personnel qualifications beyond the procurement of the equipment and associated services.