SMA Robo Scan V2, Robotic Book Scanner

The Nuclear Nonproliferation Division at Oak Ridge National Laboratory is seeking a single SMA Robo Scan V2 robotic book scanner or a domestic equivalent through solicitation RFQSSPR471370, issued by UT-Battelle LLC as the Department of Energy contractor. The requirement is managed under the Simplified Acquisition Threshold, with a firm fixed price contract type and no set-aside designation. The NAICS code 334118 applies, and the equipment must meet specifications outlined in Attachment C, the Bill of Materials, which identifies SMA / Analogue Imaging LLC as the manufacturer and specifies the exact model. Acceptance of the terms is triggered by the seller’s commencement of performance, and the contract is governed by the BSD-CS-2154 terms and conditions, with an order of precedence that prioritizes the purchase order and special provisions over attachments. The solicitation requires a completed and signed Representations and Certifications form BSD-CS-2260, including verification of Unique Entity ID registration in SAM.gov, business size and socioeconomic status certifications, disclosure of export-controlled Trigger List Items, and legal attestation of truthfulness under penalty of the False Claims Act or criminal prosecution. All deliverables must be shipped to the Oak Ridge, Tennessee site and received by a United States citizen, with no foreign nationals permitted onsite. The seller is fully responsible for packaging and shipping to ensure the equipment arrives undamaged and operational, and must notify the company two weeks in advance of shipment. Electrical equipment must be listed or field-evaluated by a nationally recognized testing laboratory, with documentation provided. The seller must maintain commercial general liability, professional liability, and cyber liability insurance of at least $2 million each, issued by carriers rated A-/VIII or better by A.M. Best, and must comply with NIST SP 800-171 security controls for protecting controlled unclassified information. Mandatory clauses from FAR, DEAR, and DOE Orders are incorporated, including those on employment eligibility verification, veterans’ equal opportunity, combating trafficking in persons, the Buy American Act, and quality assurance. Invoices must be submitted through the Ariba Network, and any tax-related adjustments must be itemized separately. Proposals are due by June 30, 2026, at 2:00 PM EST via email to Scott Scarbrough, and any exceptions to the terms may result in the offer being deemed non-responsive; lack of an exceptions statement constitutes full acceptance of all requirements.