Full and Open Competition for Thermal Equipment Rental Per the Attachments

This procurement is a Total Small Business Set-Aside under Solicitation Number N61331-26-Q-JK32, issued by the Naval Surface Warfare Center in Panama City Beach, Florida, for the rental of specialized thermal equipment to chill a 33% saltwater solution to below 0°C within a custom 4,000-gallon container. The contract requires full and open competition in accordance with FAR 19.5, with all quotes submitted via email to jamell.l.kilgore.civ@us.navy.mil on or before July 28, 2026, at 11:00 AM Central Time. Quotes must be submitted on company letterhead and include the solicitation number and vendor name in the email subject line, along with the vendor’s CAGE code, lead time, and full OEM specifications for all equipment. Pricing must be structured under five distinct CLINs: Rental Fee, Assembly/Dismantle Labor, Heat Exchange Cleaning Fee, Delivery Charge, and Pickup Charge, each as a single job. Shipping must either be included in the base price or listed as a separate line item. Vendors must be capable of invoicing through Wide Area Workflow (WAWF), and payment terms are NET 30 Days. The equipment includes a chiller unit, circulation pump, TPU hoses, cables, and a tube heat exchanger, all specified by manufacturer part numbers, along with operational briefings for Navy personnel and post-rental cleaning and decontamination services. Delivery and pickup are FOB Destination, and performance must occur at Panama City Beach, Florida. Award will be based on best value to the government, considering pricing, delivery, quality, and past performance. Offerors must comply with all FAR and DFARS clauses, including representations for small business status, System for Award Management registration, commercial item certification, and prohibition on certain telecommunications equipment. The requirement is unclassified but incorporates Controlled Unclassified Information (CUI) handling requirements under DFARS 252.204-7000 and requires compliance with Buy American, Trafficking in Persons, and debarment provisions. Contractors must also be prepared to adhere to OPSEC guidelines and ensure all technical data provided by the government remains protected from public disclosure. Failure to meet any submission requirement, including completeness or timeliness, will render the quote ineligible.