This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on June 1, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Small Business Set-Aside for Thermal Equipment Rental Per the Attachments
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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This procurement is a Small Business Set-Aside under FAR 19.5 with NAICS code 541380, issued by the Naval Surface Warfare Center in Panama City Beach, Florida, for the rental of thermal equipment and associated services. The solicitation, identified as N61331-26-Q-JK26, requires vendors to submit electronic quotes via email to jamell.l.kilgore.civ@us.navy.mil no later than June 4, 2026, at 10 a.m. Central Time, with the subject line including the solicitation number and vendor name. Quotes must be complete and submitted on company letterhead, including full OEM specifications, CAGE code, and lead time. Pricing must follow a strict CLIN structure: Rental Fee, Assembly/Dismantle Labor, Heat Exchange Cleaning Fee, Delivery Charge, and Pickup Charge, each as a separate line item. Shipping must be itemized if not bundled into the price. All vendors must be capable of invoicing through Wide Area Workflow (WAWF) and comply with NET 30-day payment terms. Failure to meet submission requirements or submitting late, partial, or incomplete quotes will result in disqualification. The contract requires delivery and pickup of thermal equipment, including one chiller, eight hoses, eight cables, four cable tails, one heat exchanger, two banded cables, and additional components to Panama City Beach, Florida, with FOB Destination terms. Deliveries must occur Monday through Friday between 9 a.m. and 2:30 p.m. local time, with no deliveries accepted on federal holidays or after 2:30 p.m. The contractor is responsible for on-site setup, operational briefing for Navy personnel, and post-rental cleaning and decontamination of all equipment. Evaluation will be based on best value, considering price, delivery, quality, and past performance, with no specific weights assigned. The requirement is unclassified, but contractors must safeguard Controlled Unclassified Information in accordance with DoDI 5200.48, implement cybersecurity measures including anti-malware, firewalls, and timely patching, and adhere to Operations Security protocols to protect critical military information. Disclosure of any contract-related information without prior NSWC PCD authorization is prohibited. All offerors must maintain active SAM registration, provide required certifications regarding entity control, executive compensation, telecommunications equipment, and corporate conduct, and comply with provisions governing subcontracts, disputes,
General Info
Agency
NAICS
Place of Performance
Panama City Beach, FL, 32407, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
This procurement is a Small Business Set Aside per the requirment in the attachement. Email quotes (on your companies letterhead with full OEM specifications) to jamell.l.kilgore.civ@us.navy.mil on or before the closing date and time of Thursday 4 June 2026 10am Central Time. The Government will not accept late quotes. Provide cage code and Lead time on your quote. Be able to invoice through Wide Area Workflow (WAWF). Terms are NET 30 Days. IF shipping is not included in the price, please include a line item for shipping price on your quote.
SETUP CLIN Pricing STRUCTURE LIKE THIS ON YOUR QUOTE with full Specifications:
CLIN 0001 Rental Fee
CLIN 0002 Assembly/Dismantle Labor
CLIN 0003 Heat Exchange Cleaning Fee
CLIN 0004 Delivery Charge
CLIN 0005 Pickup Charge
Requirements
See Attached Documents
- mail subject line must include Solicitation Number and vendor name at beginning of subject line.
- See attached documents for the product description and quantity
- Award will be based on the best value of the government considering pricing, delivery, quality and past performance.
- Email quotes to jamell.l.kilgore.civ@us.navy.mil on or before the closing date of 4 June 2026 10am Central Time
- The Government will not accept late quotes.
- The Government will not accept quotes that are partial or incomplete.
- Provide CAGE code and Lead time on your quote.
- Vendor must be able to invoice through Wide Area Workflow (WAWF).
- The Terms are NET 30 Days
- If shipping is not included in the price, include a line item for shipping.
- Vendors must ensure that they have received a response on or before the closing date and time after quote has been submitted to remain competitive. If no response is received, Please call the Primary contact. *Review all Attachments*
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