Sole Source- Dimming control system upgrade for existing lighting in Council Chambers

The City of Port St. Lucie Facilities Department is procuring replacement components for its existing proprietary ETC lighting dimming system in the Council Chambers through a sole source acquisition, justified by the necessity to maintain compatibility with the manufacturer’s integrated hardware and software infrastructure. Only Sesco Lighting, the sole authorized regional distributor for ETC products, can supply the required components and integration services, making competition impossible without risking system failure, operational disruption, or warranty invalidation. The estimated contract value is fixed at $14,039.18 for a one-time purchase, with performance required on-site at the Council Chambers in Port St. Lucie, Florida. The procurement follows FAR 6.302-1 for sole source justifications, supported by documented evidence of vendor exclusivity, system compatibility, and price reasonableness, though formal FAR clauses, evaluation factors, or contracting administration details such as payment office information, invoicing systems, or accounting codes are not provided in the documentation. Inspection and acceptance will occur at the installation location, contingent upon successful integration, testing, and verification that the upgraded system functions seamlessly with the legacy ETC infrastructure. No competitive bidding process was conducted, and no contract options, delivery terms, packaging requirements, or socioeconomic certifications were specified. The solicitation, numbered 20260230, was posted on April 24, 2026, with proposals due by May 5, 2026, and must be submitted via the city’s procurement portal as a consolidated sole source justification package including detailed technical narrative, vendor authorization, and pricing documentation. The contracting officer and point of contact are listed as Alaina Knofla and Sydney Hernandez, while other supporting personnel including Curtis Boxill and Zak Sherman are referenced but not officially designated with roles such as COR or COTR.