SOLE SOURCE REQUEST TO PURCHASE Firetrol Protection Systems replacement parts

Mississippi State University is conducting a sole source procurement to acquire replacement parts for its existing Notifier fire alarm system located at the Riley Center, with Firetrol Protection Systems designated as the exclusive vendor due to proprietary compatibility requirements. The procurement includes seven monitor modules, six smoke detectors, three heat detectors, and four pull stations, all of which are indispensable for maintaining system functionality and life-safety compliance, as alternative components from other vendors cannot interface with the installed control panels. The total estimated cost is $6,138, with no line-item pricing detailed, and the contract is justified under sole source provisions due to the technical incompatibility of non-Firetrol parts with the legacy system. The solicitation, numbered 9250-27-R-RFIN-00001, was posted on July 8, 2026, with responses due by July 22, 2026, and delivery is required to 245 Barr Avenue, Room 610, Mississippi State, MS 39762. No competitive evaluation factors, standard FAR clauses, or detailed inspection criteria beyond proprietary system compatibility are included, as the procurement bypasses competition based on technical exclusivity. The agency’s Chief Procurement Officer, Jennifer Mayfield, serves as the primary contact for objections, and any challenge to the sole source determination must be supported by evidence that the parts are not proprietary, or it will be appealed to the Public Procurement Review Board. No invoicing instructions, payment details, accounting codes, or certification requirements from the vendor are provided, and the submission process accepts both physical and electronic responses without specified formats or page limits. The procurement is categorized as SLED, with no set-aside provisions, and the system’s critical safety function underpins the decision to exclude competitive bidding.