Solicitation 2027-001-007- RFB Concrete Above Ground Storm Shelters

The Housing Authority of the Cherokee Nation is soliciting bids for the purchase, delivery, leveling, and installation of above-ground concrete FEMA-rated storm shelters across the 14 County Cherokee Nation Reservation. The contractor is responsible for providing all labor, materials, equipment, transportation, permitting, and utility location services. Available shelter sizes include 5x7, 6x8, and 7x9 units. The contract is a purchase order with an initial one-year term and options to renew for two additional years, not to exceed three years total. Work must begin approximately 14 calendar days after contract signing. To be considered responsive, bidders must submit a completed mandatory bid response form, detailed specifications, warranty information, and photos of the units. Technical requirements mandate compliance with FEMA P361, FEMA 320, and ICC 500 codes, with the ability to withstand 250mph winds and 115mph debris impact. Shelters must be handicap accessible, feature FEMA-certified exterior doors, and utilize specific anchoring systems including Model M122 helix anchors. Award will be granted to the lowest responsive and responsible bidder, with preference given to Indian Organizations and Indian Owned Economic Enterprises certified by the Tribal Employment Rights Office. Contractors must provide a one-year warranty on all labor and maintain comprehensive insurance coverage, including Worker's Compensation, General Liability, and Automobile coverage. Bidders must certify they are not debarred or suspended from federal or tribal awards and have no criminal convictions related to public contracts within the last three years. Additional compliance requirements include adherence to the Davis-Bacon Act for construction exceeding 2,000 dollars and a drug and tobacco-free workplace policy. Final acceptance of the completed installations will be determined by an official inspector or designee.