Solicitation - OES Services

------------------------------------------------------------------------------------ Updated 5 June 2025 ------------------------------------------------------------------------------------ Please note the following amendments to the below solicitation. Due Date Extension: Due to further amendments, the due date for this solicitation is being extended by three (3) days to Monday, 9 June 2025, at 3 PM ET. Quotes sent after this due date will not be considered for award. Further Clarifications of Contractor Requirements: Because OEM Warranty will expire prior to contract award, the following verbiage from the amendment dated 3 June 2025 has been changed from... "Clarification on Requirements for Contractors: In order to ensure the warranty on this equipment is not voided, prospective offerors must be certified by the Original Equipment Manufacturer (OEM - Agilent Technologies) to provide this service. When submitting a solicitation, every prospective offeror MUST provide the following documentation... 1. A written statement from the OEM, Agilent, certifying that maintenance performed by the offeror will not void the warranty. 2. Confirmation that in the event of needed maintenance, offerors will not use used parts that will void the warranty in the future. 3. Documentation confirming that the prospective offeror is an authorized reseller of the OEM, Agilent Technologies. " To... "Clarification on Requirements for Contractors: Please confirm that in the event of needed maintenance, offerors will not use used parts that will void the warranty in the future. Please provide evidence that the offeror is capable and qualified to work on this piece of equipment by indicating similar past work." Please also note the attached SF30 titled "Solicitation Amendment FA860125Q00980001 SF 30.pdf" outlining changes to the Standard Solicitation Document. ------------------------------------------------------------------------------------ Updated 3 June 2025 ------------------------------------------------------------------------------------ Please note the following amendments to the below solicitation. Due Date Extension: Due to manufacturer warranty representations, the due date for this solicitation is being extended by two (2) days to Friday, 6 June 2025, at 1 PM ET. Quotes sent after this due date will not be considered for award. Clarification on Requirements for Contractors: In order to ensure the warranty on this equipment is not voided, prospective offerors must be certified by the Original Equipment Manufacturer (OEM - Agilent Technologies) to provide this service. When submitting a solicitation, every prospective offeror MUST provide the following documentation... 1. A written statement from the OEM, Agilent, certifying that maintenance performed by the offeror will not void the warranty. 2. Confirmation that in the event of needed maintenance, offerors will not use used parts that will void the warranty in the future. 3. Documentation confirming that the prospective offeror is an authorized reseller of the OEM, Agilent Technologies. ANY CONTRACTOR WHO SUBMITS A PROPOSAL NOT CONTAINING THE REQUIRED INFORMATION WILL NOT BE CONSIDERED FOR AWARD Q&A: The Government received the following question from a prospective bidder. "The PWS, section 2.0, subsection 2.1 reads - Contractor shall supply all necessary services to restore the system to good operating condition as determined by the original manufacturer's specifications. Can you let us know if the system is currently in need of repair, or is it fully operational? If repair services are currently needed, what is the nature of the failure?" The Government's answer is as follows... "This equipment is currently fully operational and is not in need of repair services. This requirement is for a preventative maintenance contract." Please see the attached "Questions and Answers - 3 June.pdf" for this Q&A. ------------------------------------------------------------------------------------ Updated 30 May 2025 ------------------------------------------------------------------------------------ The Government received the following question to this solicitation... "Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past." The Government's answer is as follows... "This is the first time that the customer has submitted a Preventative Maintenance/Service contract for an Agilent Model 5800." This Q&A has been included in the Attachments section of this solicitation as "Questions and Answers - 30 May.pdf" ------------------------------------------------------------------------------------ Original Posting ------------------------------------------------------------------------------------ The Government reserves the right to award without discussions or make no award at all depending on 1) the quality of quotations received and 2) whether proposed prices are determined to be fair and reasonable. Description: This is a combined synopsis/solicitation for commercial products or commercial services in accordance with the formation in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is expected to result in the award of a firm-fixed-price contract for OES Maintenance Services as described in the Performance Work Statement (PWS) and accompanying attachments. This announcement constitutes the only combined synopsis/solicitation; proposals are being requested, and a written solicitation will not be issued. An award, if any, will be made to the lowest priced Offeror who submits a proposal that: Conforms to the requirements of the combined synopsis/solicitation Receives a rating of - Acceptable on the Technical Capability evaluation factor. Contains the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. *Please include the total quoted price in the submission email or on a cover page of the quote. The combined synopsis/solicitation number of this requirement is FA8601-25-Q-0098 and is hereby issued as a Request for Quote (RFQ) using FAR Part 12, Acquistion of Commercial Products and Commercial Services, and FAR Part 13, Simplified Acquistion Procedures. Acceptable means of Submission: All submissions must be submitted electronically to both the Contracting Officer (Raschelle Swindle, contact@example.gov) and the Contracting Specialist (Matthew Shofner, contact@example.gov), by Wednesday, 4 June 2025, at 1:00 PM ET. Any correspondence sent via email must contain the subject line - FA8601-25-Q-0098, OES Services. The entire proposal must be contained in a single email, unless otherwise approved, including attachments. Please note: due to the email server, any emails that exceed 5 megabytes might not go through. Emails with compressed files are not permitted. Note that email filters at Wright-Patterson Air Force Base are designed to filter emails without subject lines or with suspicious subject lines or content (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the email may not get through the email filters. Also be advised that .zip or .exe files are not allowable attachment and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls, or .xlsx documents are sent. The email filter may delete any other form of attachments. A confirmation email will be sent once the proposal is received. If you do not receive a confirmation email within 24 hours of submitting the proposal, please reach out to the point of contacts listed on the solicitation. Submittal of proposals in response to this combined synopsis/solicitation constitutes agreement by the Offeror to all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offerors responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the internet website https://www.acquisition.gov. The Government reserves the right to award without discussions or make no award depending upon the quality, price fairness, and price reasonableness of the proposals received. Period of Performance: Base (13 June 2025 - 12 June 2026) +4 Option Years Delivery Destination: Identified in PWS. Delivery Type: FOB Destination (As defined in FAR 2.101 - Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss). Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination. Requirement: OES Service Maintenance in accordance with the Performance Work Statement. Contract Type: The anticipated award is Firm-Fixed Price. Basis for Award: The Government will award a contract resulting from this RFQ to the responsible Offeror whose offer conforms to the requirements outlined in the Performance Work Statement and is most advantageous to the Government, lowest evaluated price of proposals meeting or exceeding the acceptability standards and other factors considered. Technical or Quality: The proposal will be evaluated to the extent to which it can meet and/or exceed the Government's requirements as outlined in the solicitation and based on the information requested in the instructions to offerors section of the solicitation. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. Required Proposal Items: Proposals may be in any format but MUST include: Proposing company's name, address, SAM Unique ID, Cage Code, and TIN Point of contact's name, phone, and email Proposal number & date Timeframe that the proposal is valid Total Price (Net 30), No Progress Payments Completed copy of Representations and Certifications See Performance Work Statement for additional quote requirements Important Notice to Contractors: Proposals MUST also contain a complete description of items offered and any certifications to clearly show that the offer meets or exceed the requirements outlined in the Performance Work Statement. Important Notice to Contractors: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this combined synopsis/solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow - Receipt and Acceptance (WAWF - RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/. Additional Instructions to Offerors: The following paragraphs in the provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, are tailored as follows: North American Industry Classification System (NAICS) code and small business size standard are as specified in the solicitation document. Submission of offers is as prescribed in the text of this combined synopsis/solicitation. Proposal Content: The proposals may be in any format, but shall consist of two separate parts, a technical proposal and a price proposal. Proposal Detail: The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the listed requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offer submitted. Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired. Technical Proposal: Describe how the offeror will provide for the requirement as described in the PWS. Attachments: Solicitation - FA860125Q0098 Performance Work Statement (PWS)