Sony ICD-UX570 Digital Voice Recorder

The County of Orange Probation Department is soliciting competitive bids for 400 Sony ICD-UX570 Stereo Digital Voice Recorders under solicitation IFB-3056901-DV, with a response deadline of May 7, 2026. Bids must be submitted exclusively through the County’s eProcurement Portal, and no paper submissions will be accepted. The procurement is conducted under a firm fixed-price contract, requiring vendors to supply the devices in their original manufacturer packaging, complete with all accessories, user manuals, and warranty information. Delivery must be completed on or before June 15, 2026, to Santa Ana, CA, with the contractor responsible for all transportation, insurance, and handling costs prior to delivery, effectively placing risk at FOB shipping point. The award will be made to the lowest responsive and responsible bidder based on a Lowest Price Technically Acceptable approach, with price deductions of 5% for certified Orange County Local Small Business (OCLSB) bidders and 8% for those dually certified as OCLSB/Disabled Veteran Business Enterprise (DVBE). All bidders must hold a valid Unique Entity Identifier (UEI), be registered with SAM.gov, and certify compliance with state and federal laws, including non-discrimination, immigration verification, and debarment status. The contract includes mandatory compliance with ISO 9001:2015 quality standards and adherence to California and federal regulations, including OSHA and the California Industrial Safety Act. Bidders must accept all County contract terms, including restrictions on assignment, a price lock guaranteeing that offered prices are not higher than those provided to any other government entity, and strict confidentiality obligations. The contract is contingent upon state budget approval and funding appropriation; if funds are not secured, the County may terminate without penalty. Invoicing must be submitted electronically to [email hidden] on contractor letterhead, including contract number, invoice number, quantity, unit price, tax, and the County’s internal account number. All contract-related documents are subject to disclosure under the California Public Records Act, and contractors are prohibited from responding directly to CPRA requests. Contract administration will be handled post-award by designated County personnel, though specific COR/COTR or PCO names are not disclosed in the solicitation. The total contract value remains undetermined and will be established upon bid evaluation, with expenditures monitored to ensure they do not exceed the awarded amount without formal change orders.