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Sound, Video Walls, and Media Production

Active

State & Local

Response Deadline09/30/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This subcontract for the Henry County Board of Education involves the supply and operation of sound reinforcement and visual display systems for graduation projects. The contractor is responsible for installing and operating a full ceremony sound system and two 3.9m LED video walls, while coordinating graphics, logos, and lower thirds titles with board personnel to ensure a fully operational audio and video display with integrated media content. The project falls under NAICS code 5122220 and was posted on August 19, 2026, with a response deadline of September 30, 2026. The services are provided to prime contractors to support the specific event needs of the Georgia-based educational agency.

General Info

Subcontract for sound and visual display systems for Henry County Board of Education graduations.

Agency

Georgia → Henry County Board of EducationView Agency

NAICS

512220 - Integrated Record Production/DistributionView NAICS

Place of Performance

GA, USA

Set-Aside

NONE

Documents

This scope was carved out of RFP-2027-130000-0819-Graduation Ceremonies-2027-2029.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

2027-130000-0819-Graduation Ceremonies-2027-2029

AI Contract Breakdown

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Timeline

PostedAug 19

subcontract

Response DeadlineSep 30

Submission deadline

Response Deadline

09/30/2026, 04:00:00 PM UTCin 21 days

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Organization & Contact Information

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AgencyGeorgia → Henry County Board of Education

ContactsNo contacts available

OfficeN/A

Organization / Agency

Georgia → Henry County Board of Education

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

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Supplies and operates sound reinforcement and visual display systems for prime contractors on Henry County Schools graduation projects. Installs and operates two 3.9m LED video walls and a full ceremony sound system. Coordinates lower thirds titles, graphics, and logos with HCBOE personnel. Delivers a fully operational audio and video display system with coordinated media content.

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Certified Rigging and Truss OperationsThis subcontract for Certified Rigging and Truss Operations supports Henry County Board of Education graduation projects by providing specialized rigging, flying, and structural securing of overhead equipment. The scope of work involves using 1-ton CM 3-phase motors to install HD Truss and Applied GS-33 Towers, ensuring roof systems are secured to water barricades at a minimum of eight points. To ensure safety and compliance, a Rigging Load Certified Technician must be present on-site for all operations. The contract focuses on the delivery of certified safe overhead rigging and truss installation, with a response deadline of September 30, 2026.

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Staging, Ramps, and Roof SystemsThis subcontract for the Henry County Board of Education involves the supply and installation of physical event structures for graduation projects. The scope of work includes the assembly of main and choral stages, an arched roof with white skin, and the provision of lecterns. To ensure safety and stability, the contractor will deploy water barricades for ballast and install slip-resistant ADA ramps equipped with 32 inch safety handrails. The primary objective is to deliver a fully assembled staging and roofing system that maintains strict ADA compliance across all access points. This opportunity is categorized under NAICS code 562991, with a response deadline of September 30, 2026.

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Lighting and Temporary Electrical PowerThis subcontract for the Henry County Board of Education in Georgia involves the supply and installation of electrical power distribution and stage lighting for graduation projects. The selected provider will work with prime contractors to install all necessary cabling, power distribution boxes, and electrical power required to support rigging and AV equipment. Additionally, the contractor is responsible for operating professional stage lighting systems while adhering to all applicable electrical safety standards to ensure a fully powered event site. The solicitation was posted on August 19, 2026, with a response deadline of September 30, 2026. This opportunity falls under NAICS code 238210 and is managed through the Georgia Department of Administrative Services.

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Live-Streaming and Digital DeliveryThis subcontract for the Henry County Board of Education in Georgia focuses on the live-streaming and digital delivery of graduation ceremonies. The selected provider will be responsible for the capture and broadcast of these events, utilizing streaming encoders and high-bandwidth connectivity to ensure a stable internet stream. A critical technical requirement is the implementation of a mandatory minimum three-second delay on all live feeds. The scope of work includes delivering a live broadcast stream and providing archived download links to school principals following the events. This opportunity was posted on August 19, 2026, with a response deadline of September 30, 2026. The project falls under NAICS code 541513 and is designed to support prime contractors managing Henry County Schools graduation projects.

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Solicitation # RFP-2027-130000-0819-Graduation Ceremonies-2027-2029

Henry County Board of Education is soliciting proposals for a turn-key production solution for graduation ceremonies held at EchoPark Speedway in Hampton, Georgia. The contract covers the FY26-FY27 cycle, specifically for eight ceremonies occurring between May 19 and May 24, 2027, with an initial term beginning no later than November 16, 2026, and ending November 15, 2027. The agreement includes the possibility of four one-year renewal options, provided that pricing increases do not exceed 3 percent. The scope of work requires the provision of all labor, materials, and equipment, including a main stage with ADA ramps and safety rails, a secondary choral stage, sound, video walls, lighting, electrical power, and livestreaming services with a minimum 3-second delay. A rigging load certified technician must be on-site during all equipment operations. Award selection is based on a best value approach, utilizing a phased evaluation process where offerors must score at least 56 points in the qualification phase to proceed to cost and best value evaluations. Proposals must be submitted via the Bonfire platform by September 30, 2026. Required documentation includes an offeror information form, reference and experience forms, and certifications of non-collusion and non-discrimination. Payment is contingent upon the receipt, inspection, and acceptance of completed work, with itemized invoices submitted within 30 business days of service. The District is exempt from state sales tax.

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