Sources Sought Notification for Vehicle Residual Module

Growing from its origin in 1954 to over 217,000 vehicles in 2009, the GSA fleet is one of the largest non-tactical federal fleets in the U.S. government. It includes automobiles, passenger vans, light, medium, and heavy trucks, buses and ambulances. GSA Fleet has created a Fleet Residual Module that, when given available vehicle residual value information for vehicles entering the fleet, calculates an appropriate depreciation expense. This information is the transferred to the GSA Chief Financial Office (CFO) and used for financial purposes. Service required: The Contractor shall provide the Projected Residual Value for all vehicles supplied by GSA Fleet to the contractor. The data will include forecasts, the age in months of the vehicle at the forecasted values, and different conditions/mileages that will affect the value (if any). The contractor shall be responsible for providing all labor, resources, management, and oversight to accomplish the following tasks: - Forecast and deliver data electronically for up to 10,000 vehicles at a time. - Forecast for passenger, light trucks, and other types of vehicles to include, but not limited to, medium and heavy trucks (GVWR ranging from 21,000 lbs. to 64,000 lbs.), buses, and ambulances. - Forecast values for depreciable periods up to 72 months, in 12 month intervals. - Assist the government in understanding the residual methodology used. - Provide data electronically in a format compatible with 2003 Microsoft Excel spreadsheet within 5 business days of receipt of vehicle data provided to the contractor with all data required in the deliverables portion of this statement of work. - Provide quality assurance. - Provide standard commercial reports and customized reports as requested. GSA Fleet will send the Contractor an electronic file containing VIN, geographic location for all new vehicles, and vehicle options/equipment codes. GSA Fleet estimates sending files including up to 10,000 vehicles at a time. A total estimate of 50,000 vehicles per annum is anticipated to require the residual forecasting. GSA may submit files to the contractor as often as once per week. Within 5 business days upon receiving each file, the Contractor will provide GSA Fleet with the residual forecasts. The Contractor shall forecast all vehicles provided. The contractor must state, as an exception, any the types of highway licensable vehicles for which it does not provide residual forecasts. Deliverables for this contract include: # Description Due 3.1 Residual Report 5 days after receipt of vehicle data 3.2 Custom Reports As requested The deliverable shall consist of an electronic file containing the unique vehicle identifiers (VIN, location) and the 72-month residual forecast, as well as the 12, 24, 36, 48, and 60 month values. The Contractor shall deliver via a FTP file one (1) electronic copy of each deliverable to the designated persons listed below on the date it is due. Changes to staff shall be issued to the Contractor by email notification. All deliverables shall be delivered no later than the date specified herein and in each subsequent task order. The Government, in the person of the Business Management Division Director or their designee, will review and provide comments, if any, on each deliverable within 10 calendar days. The Government shall provide the contractor, if necessary, with written rejection via e-mail (with specified reasons) based on the date of report delivery and the accuracy of deliverable content. The contractor will have the noted timeframe to complete and deliver changes made as a response to the Government's comments. If the deliverable is accepted then the contractor will NOT receive any notifications. The contractor shall be allowed one resubmission of deliverables. If the re-submission is rejected, the GSA's Contracting Officer and the contractor's representative will arbitrate a resolution. The Contractor shall adhere to all security-related laws, requirements and regulations that bind the government. Contractor personnel involved in the management, operation, programming, maintenance, and/or use of information technology shall be aware of these responsibilities and fulfill them. The Contractor shall comply with The GSA Information Technology (IT) Security Policy, - GSA Information Technology (IT) Security Policy, CIO P 2105 1, signed November 29, 2002, and all other GSA administrative, physical, and technical security controls to ensure all of the Government's security requirements are met. The Contractor shall also comply with requirements set forth in Homeland Security Presidential Directive-12. Separately Priced Options - Forecast by specific geographic regions and/or states. - Forecast based on itemized vehicle options and accessories.