Special Notice - RFO-FAR 37.202-1 Avoiding personal services contracts
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This contract outlines specific requirements for all contractor personnel working with the Environmental Protection Agency (EPA) to ensure clear differentiation from Government employees in accordance with RFO-FAR 37.202-1. During any interaction or communication involving EPA contracts—such as meetings or the use of Agency systems like voicemail and email—contractors must explicitly identify themselves as EPA contractors and include their employing organization. This measure prevents any misunderstandings regarding their status as non-Government personnel. Furthermore, when using EPA email addresses, contractors are required to maintain signature blocks that accurately reflect the EPA's current organizational structure without implying any Government employment, official position titles, or Federal employee affiliations. This stipulation is mandatory and effective immediately, underscoring EPA's commitment to avoiding personal services contracts and maintaining clear boundaries between contractor and Government roles.
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In accordance with RFO-FAR 37.202-1, and to avoid contractor personnel appearing to be, in effect, Government employees, all EPA contractors, during the performance of any EPA contract and in all points of contact (e.g., during meetings and when using or communicating through Agency systems such as voicemail or electronic mail), must clearly identify themselves as EPA contractors and identify their employing organization (employer).
Additionally, contractor personnel utilizing an EPA email address must ensure that any signature blocks used in written or electronic communications with or on behalf of the Agency accurately reflect EPA’s current organizational structure and do not imply Government employment, position titles, or organizational alignment reserved for Federal employees.
All EPA contractors shall ensure that their signature blocks conform with this notice. This guidance is effective immediately.