Specialized maintenance, storage, and logistics services to support the Trade Show Booth
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Air Force Test Center Operational Contracting Division at Eglin AFB plans to award a sole source, Firm Fixed Price contract to T.S. AND E. TRADE SHOW AND EXHIBIT LOGISTICS INC to provide specialized maintenance, climate-controlled storage, and turnkey logistics services for a government-owned trade show booth. The contract is justified as sole source due to the company's proprietary tooling and custom jigs necessary for maintaining the custom-fabricated booth, with relocation risks including voided warranties and duplicated government costs. This procurement is conducted under the authority of 41 USC 1901 and follows the revised FAR Part 12 guidelines effective February 2026. The anticipated award date is June 25, 2026, with a NAICS code of 561920 covering Convention and Trade Show Organizers, and it is set aside as a total small business opportunity. The contract duration includes a base period from June 1, 2026, to May 30, 2027, with multiple line items for storage and logistics services supporting fall and spring Air Force Association events. Following the base period, there are four option years, each structured similarly with storage and turnkey logistics service tasks spanning from June 1 through May 30 of the following year, concluding in 2031. The Government emphasizes that this notice is not a request for proposals but invites written responses by June 19, 2026, to assist in deciding whether to proceed competitively. Questions and responses are to be submitted in writing to designated contract officials, and all information provided will be used solely to evaluate vendor capability without obligation.
General Info
Agency
NAICS
Place of Performance
GOULDS, FL, 32542, USASet-Aside
Documents
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Timeline
Response Deadline
Organization & Contact Information
Full Description
The Air Force Test Center Operational Contracting Division (AFTC/PZIOA) Eglin AFB, FL intends to award a sole source contract to T.S. AND E. TRADE SHOW AND EXHIBIT LOGISTICS INC, 8001 Clearwater CT, Sarasota, Florida, 34241-2720, CAGE 188B4 to provide specialized maintenance, climate-controlled storage, and full turnkey logistics services to support the government-owned tradeshow booth. The anticipated contract will be a Firm Fixed Price (FFP) Commercial Purchase Order.
The statutory authority which permits sole source for this acquisition is 41 United States Code (USC) 1901, as implemented by Federal Acquisition Regulation (FAR) 12.102(b), revised by the Office of the Under Secretary of Defense for Acquisition and Sustainment Memorandum, 'Class Deviation—Revolutionary FAR Overhaul,' effective February 1, 2026. The applicable text for FAR Part 12 is located on the Revolutionary FAR Overhaul web page at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12.
This authority is supported by an approved FAR Part 12 Single Source Justification. Competition is being limited due to the proposed source possessing proprietary tooling and custom jigs required to maintain the custom-fabricated booth, and relocating the asset would void existing warranties and result in an unacceptable duplication of cost to the Government.
It is the Government's intent to proceed with this sole-source action. The applicable NAICS code is 561920 – Convention and Trade Show Organizers. The size standard as defined by the U.S. Small Business Administration is $20M. The anticipated award date is 25 June 2026.
YEAR 1: BASE PERIOD
CLIN 0001 1 Jun 2026 – 30 May 2027 Base PoP (Storage only)
CLIN 0002 1 Jun 2026 – 30 May 2027 Fall 2026 AFA Turnkey Logistics
CLIN 0003 1 Jun 2026 – 30 May 2027 Spring 2027 AFA Turnkey Logistics
YEAR 2: OPTION YEAR 1 (OY1)
CLIN 1001 1 Jun 2027 – 30 May 2028 OPTION YEAR 1 (Storage only)
CLIN 1002 1 Jun 2027 – 30 May 2028 Fall AFA Turnkey Logistics
CLIN 1003 1 Jun 2027 – 30 May 2028 Spring AFA Turnkey Logistics
YEAR 3: OPTION YEAR 2 (OY2)
CLIN 2001 1 Jun 2028 – 30 May 2029 OPTION YEAR 2 (Storage only)
CLIN 2002 1 Jun 2028 – 30 May 2029 Fall AFA Turnkey Logistics
CLIN 2003 1 Jun 2028 – 30 May 2029 Spring AFA Turnkey Logistics
YEAR 4: OPTION YEAR 3 (OY3)
CLIN 3001 1 Jun 2029 – 30 May 2030 OPTION YEAR 3 (Storage only)
CLIN 3002 1 Jun 2029 – 30 May 2030 Fall AFA Turnkey Logistics
CLIN 3003 1 Jun 2029 – 30 May 2030 Spring AFA Turnkey Logistics
YEAR 5: OPTION YEAR 4 (OY4)
CLIN 4001 1 Jun 2030 – 30 May 2031 OPTION YEAR 4(Storage only)
CLIN 4002 1 Jun 2030 – 30 May 2031 Fall AFA Turnkey Logistics
CLIN 4003 1 Jun 2030 – 30 May 2031 Spring AFA Turnkey Logistics
THIS NOTICE OF INTENT IS NOT A REQUEST FOR PROPOSALS OR QUOTATIONS. No solicitation package will be issued on the Government Point of Entry. A copy of the solicitation can be obtained by contacting the Contracting Officer listed below. However, the determination by the Government not to compete this proposed action based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether conducting a competitive procurement is in the best interest of the Government. All responses that are received by 10:00am CDT on 19 June 2026 will be considered by the Government. This notice is not a request for competitive proposals/quotes. All information submitted should support the offeror's capability to provide the services required and shall be furnished at no cost or obligation to the Government. Responses must be in writing and must provide clear and concise documentation indicating an offeror's capability to provide these services. Verbal responses are not acceptable and will not be considered. Questions shall be submitted electronically to Lucia Stidam at liudmila.stidam@us.af.mil and cc paul.brinckhaus@us.af.mil.