Statewide Aircraft Maintenance

The Texas Department of Public Safety (DPS) has issued an open enrollment solicitation for statewide aircraft maintenance services under contract number 405-25R0012016, with applications accepted through August 20, 2030. The solicitation seeks certified aircraft mechanics operating FAA-approved repair stations to provide maintenance, inspections, and related services to DPS aircraft in compliance with Federal Aviation Administration regulations, including 14 CFR Part 145 and OEM specifications. Contractors must employ personnel holding valid FAA Airframe and Powerplant certificates with Inspection Authorization, maintain current technical publications, and ensure all parts—whether original, refurbished, or aftermarket—are approved by both FAA and OEM standards. Work is performed at the contractor’s facility, with final inspection and acceptance conducted by DPS before title and risk of loss transfer. The contract structure operates as an indefinite-delivery/indefinite-quantity (IDIQ) arrangement, with task orders issued as needed based on geographical region, and no minimum service guarantees or guaranteed funding is provided. Contractors are subject to stringent compliance requirements, including mandatory fingerprint-based criminal background checks for all personnel, annual re-investigations, and immediate notification of any eligibility issues. All individuals must wear DPS-issued identification on state property and comply with CJIS data security standards and E-Verify employment verification. Contractors must submit comprehensive documentation including IRS Form W-9, HUB certification if applicable, conflict of interest disclosures, Texas residency affirmations, and proof of financial solvency. Pricing must be submitted annually for five years, using a cost-plus percentage model for parts with a $5,000 cap per instance, along with hourly labor rates and trip charges. All proposals must be submitted electronically through the DPS Online Bid Room or by email in a specific two-volume format with a separate pricing section, adhering to formatting standards including sans-serif font, bookmarks, and no external links. Payment is processed electronically to apinvoices@dps.texas.gov, and contractors must retain all records for seven years post-termination. The DPS Contract Administrator, Heidi Davis, oversees the contract, with Lisa Resendez serving as Contract Monitor, and failure to meet any requirement may result in non-responsiveness or contract termination.