Statewide Tower Facility Door Lock System Replacement and Cylinder Upgrade

The contract involves the North Carolina Department of Public Safety's Highway Patrol seeking a vendor to supply and implement a comprehensive door lock system across over 200 voice communication tower facilities statewide. The scope includes replacing existing deadbolts with electronic, electro-mechanical lock assemblies, providing electronic keys, communication stations, management software, and ongoing support services such as hosted databases. The vendor must demonstrate all proposed equipment in person within ten days of notification, ensuring the system meets security, safety, and industry standards, with installation performed by the State. Deliveries are to be made FOB Destination within 30 business days after receipt of purchase order, with all costs—including transportation—covered in the fixed-price proposal. The contract emphasizes strict compliance with the North Carolina General Terms and Conditions, and all deliveries must include proper labeling, safety certifications, and a packing list, with no shipping authorized prior to order receipt. The procurement process is structured as a best value trade-off, evaluating proposals based on technical conformity, system compatibility, demonstration quality, total cost of ownership, references, past performance, and financial stability. Vendors are required to submit detailed responses through the North Carolina Ariba Sourcing Portal by October 3, 2025, and must complete multiple attachments, including pricing, certifications, HUB status, references, and financial stability forms. The contract does not reference federal FAR clauses but is governed by state law and the North Carolina General Terms and Conditions. It incorporates specific certifications related to financial condition, non-discrimination, E-Verify compliance, and other statutory requirements, with the vendor responsible for providing accurate, signed attestations. All proposals must be electronically submitted, with no paper or email submissions accepted, and questions regarding the solicitation are to be directed via the Sourcing Tool’s message board before the designated deadline.