Structured Cabling Design, Installation, Testing, and Maintenance for Municipal Facilities

The City of Raleigh is seeking proposals from qualified firms to provide comprehensive structured cabling services across various municipal facilities, supporting voice, data, and video communications for both current and future needs. The contract aims to cover design, installation, testing, and ongoing maintenance of cabling systems, including work for new constructions, renovations, and infrastructure upgrades. The solicitation, identified as RFP 274-IT2025-05, was issued on October 7, 2025, with proposals due by October 30, 2025. Key dates include a pre-proposal conference on October 10, 2025, and a written question deadline of October 16, 2025. The procurement process emphasizes a comprehensive evaluation based on project understanding, team experience, corporate stability, and cost, with proposals assessed through a weighted scoring system and potential interviews or demonstrations. The resulting contract is expected to have a total value between five and fifteen million dollars, with the City reserving the right to negotiate and select the most advantageous proposal based on best value considerations. The contractual framework incorporates numerous clauses rooted in North Carolina law and City policies, including requirements for E-Verify compliance, certification of non-divestment from Iran and Israel, and rights to audit and access records for three years post-contract. The agreement stipulates that the contractor will act as an independent entity responsible for safety, licensing, and adherence to all relevant standards such as ANSI/TIA-606-C and NEC. It mandates thorough documentation, including as-built drawings, test results, and labeling schemes, with work performed at various municipal sites within Raleigh. The contract emphasizes strict adherence to industry standards, safety regulations, and quality control procedures, with final acceptance contingent upon successful testing, documentation review, and a final walkthrough. Proposals must be submitted electronically in PDF format via email to the designated City contact, Eric Jamison, by the specified deadline, following detailed formatting and sectioning instructions. The agreement also includes provisions for renewal options, conflict of interest disclosures, and certifications, ensuring a transparent and compliant procurement process aligned with local and state regulations.