Stryker Neptune Service and Maintenance

Contracting Activity: Department of Veterans Affairs Network Contracting Office 17 (NCO 17) Physical Address: 5441 Babcock Rd, Suite 302, San Antonio, TX 78240 Mailing Address: 7400 Merton Minter Blvd. San Antonio, TX 78229 2237#: 549-23-2-096-0132 Nature and/or Description of the Action Being Processed: Full coverage service contract for the Stryker Neptune units which includes prevenative and corrective maintenance as well as software upgrades and replacements. This contract will be awarded as a new contract and is a firm-fixed-price contract. Description of Supplies/Services Required to Meet the Agency's Needs: Yearly on-site preventative maintenance including documentation requirements and travel expenses for a total cost of XXXX over the course of 5 years (Base + 4). Statutory Authority Permitting Other than Full and Open Competition: (X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC - 3304(a)(1) as implemented by FAR 6.302-1; ( ) (2) Unusual and Compelling Urgency per 41 USC - 3304(a)(2) as implemented by FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC - 3304(a)(3) as implemented by FAR 6.302-3; ( ) (4) International Agreement per 41 USC - 3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC - 3304(a)(5) as implemented by FAR 6.302-5; ( ) (6) National Security per 41 USC - 3304(a)(6) as implemented by FAR 6.302-6; ( ) (7) Public Interest per 41 USC - 3304(a)(7) as implemented by FAR 6.302-7; Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Stryker Instruments is the only labeled manaufacturer, servicer, service trainer, and parts provider for the Stryker Neptune systems used at the Dallas VA Medical Center in Dallas, TX. The use of unapproved devices and services may result in potential costs and damages for the Government. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Stryker is the sole manufacturer, servicer, trainer, and parts provider for the Stryker Neptune. There are no other sources capable of fulfilling this requirement. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost to the government is deemed fair and reasonable based off current contract pricing (36C25722C0041). Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research included communications with the vendor, reviewing other contracting activity on sam.gov, discussing with the clinical users, and gathering information on service history/availability from the Information Systems Biomedical Equipment Support Specialist who is responsible for this equipment. The vendor has also issued a Proprietary Letter which is included in this packet. Any Other Facts Supporting the Use of Other than Full and Open Competition: In the event of a patient injury related to the use of unapproved devices and service, Stryker will consider our use of unapproved devices and service as a violation of the conditions of indemnification. The use of unapproved devices and services may lead to Veteran injury and Government liability. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Stryker Instruments A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Going forward, robust market research will be conducted for procurement requests to determine socio-economic make-up and potential competition opportunities within the marketplace.