Student Wellness & Support Services for Uninsured and Underinsured Canyons District Students

The purpose of this Request for Proposal (RFP) is to solicit competitive sealed proposals from qualified suppliers to provide Canyons School District (CSD) students Limited Services (assessment and UP TO SIX [6] sessions),approved and determined by Canyons School District and mental health treatment such as: individual/group/family counseling, crisis intervention, and assessment. Services are based on the availability of grant or donated funds through the CSD Foundation. Services must be initiated within 60 days of the date of referral noted below. Parent/Guardian(s) will be responsible for any cancellation fees to the provider in the event they do not show up for a scheduled appointment. It is anticipated that this RFP may result in a contract award to a single or multiple suppliers for services as needed, as defined further in the Scope of Service. This RFP is designed to provide interested suppliers with sufficient basic information to submit proposals meeting minimum requirements, but is not intended to limit a proposal’s content or exclude any relevant or essential data.  Proposing suppliers are at liberty and are encouraged to expand upon the specifications to evidence service capability under any agreement. When using Utah State Contract pricing, please reference a contract number.
All solicitation responses must be submitted electronically through Ion Wave.   Eligibility Requirements    The proposing Supplier must be properly licensed to conduct mental health, consultation, case management, and medicine management in the State of Utah. Must have experience working in schools in the State of Utah.  
 
General Information
  A. Inquiries All inquiries relative to this RFP must be submitted through Ion Wave and will be answered through Ion Wave up to the Q & A deadline.   B. RFP Award When the award is made, it will be posted in Ion Wave. In the event that the RFP is canceled after the closing date, that information will be posted on Ion Wave as well.   C. Addendum to RFP If it becomes necessary to revise this RFP in whole or in part, an addendum will be posted on Ion Wave. Suppliers who obtained this RFP by download are required to check Ion Wave for any addenda.   D. Contract Period
 This agreement shall commence on the date of the RFP award by the Board of Education and continue for one (1) year. The service school year for CSD will begin May 01, 2025 and run through April 30, 2026. Each proposal must include an option whereby CSD, at its sole discretion, can extend the contract annually for up to four (4) additional years with the same terms, prices, and conditions set forth in this document and/or as negotiated between the successful supplier(s) and the Procurement Officer. The option shall be exercisable at the end of the first year. If the option is not exercised, then the contract shall automatically expire at the end of the contract term. Notice of exercise of the option must be given at least thirty (30) days prior to the end of the contract term. Each contract will be reviewed annually, for up to four (4) additional years.   E. Contract Pricing All pricing must be guaranteed for both the initial term and for one-year options to extend.   F. Oral Presentations An oral presentation by the proposing Supplier to expand on their submitted proposal may be required. Presentations will be scheduled after the submission of proposals for the three suppliers scoring the highest points on the Technical Proposal portion. More information about the required presentation content will be addressed at that time.   Scope of Service   A. Student Mental Health Services:    As per the following - Mental Health assessment and six (6) therapy sessions for students K-12 in the Canyons School District as referred by school and/or district administration. These services are for non-insured and under-insured students. The provider will be paid by CSD through grant and donated funds. 
B. Mental Health Agency Billing:   1. Contracted agencies need to submit their billing to the Student Wellness Services Department by the 10th of each month.  2. Invoices need to be a single document which includes:      a. Name of Student      b. Date of the Service      c. Service Provided (30 minute, 50 minute, or Intake) 3. One invoice per student served will not be accepted.    
Technical Proposal Requirements   Proposing Suppliers are expected to complete Schedules A-E (in Attachments) and upload as part of their proposal.  Please explain in detail each schedule request.  Summarize and highlight the major features of your proposal. Indicate any requirements that cannot be met. List the administrative and funtional structure including personnel, respondent's ability to perform, the number of personnel committed to working with CSD, response time after the first request and a description of the facilities available for assisting CSD students with the student wellness and support. List any other projects your company is involved in that would show your ability to perform the work. Provide primary contact information dedicated to CSD. Include any technical qualifications and work experience of key personnel assigned to work with CSD.    For the Schedule F (Price) should be uploaded as a separate file.     Price Proposal Requirements
The Price Proposal constitutes all necessary pricing information, as listed in Schedule F(attached in Ion Wave). All pricing must be input on Schedule F. Proposals should be designed to provide the maximum benefits to CSD students. Please submit billing price for the following:      1. Mental Health Assessment      2. 50 minute therapy session      3. 30 minute therapy session      4. Package includes assessment and six (6) therapy sessions.
  Evaluation of Proposals Evaluation Criteria  CSD will evaluate each proposal submitted based on responsiveness to CSD’s overall needs. The award of contract, if made, will be to the supplier(s) who is responsive and responsible to all administrative and technical requirements of the RFP; who has demonstrated competence and qualifications in regards to providing the services required; the pricing for the services offered; and who receives the highest rating based upon all of the criteria set forth in the RFP.      n/a:             Certification of Proposal (Schedule A)      20 Points:     Executive Summary & Demonstrated Ability to meet scope of work (Schedule B)         20 Points:     Demonstrated Capability (Schedule C)           25 Points:     Qualification & Expertise of Staff (Schedule D)        5 Points:     References (Schedule E)      30 Points:     Price Proposal (Schedule F)
  Evaluation Method The schedules will be scored by an evaluation committee. Evaluators will score each section 0-5 (0 being low and 5 being high). Scores will then be multiplied by a specified number. The scores will be totaled and added to the price scores to obtain the overall highest score.   Schedule F (Price proposal) will be evaluated by a selection panel under the direction of the Procurement Officer using the following point weight method and formula:       (Lowest Overall Total Price for Mental Health Assessment) x10      (Lowest Price Per 50 minute therapy session) x5      (Lowest Price Per 30 minute therapy session) x5      (Lowest Total package price for assessment and (6) therapy sessions)x10 The point totals from these four (4) sections will then be summed to obtain a score between 0-30.     NOTE: If price proposals are unclear and clarification is needed, the Purchasing Agent reserves the right to request a best and final offer from all submitting Suppliers.