Substation Snow Removal Service

The City of Naperville is soliciting bids for a two-year winter operations contract to provide comprehensive snow and ice removal services at sixteen Electric Utility substations across Illinois, covering the 2026-2027 and 2027-2028 winter seasons, with two optional one-year renewals contingent on annual funding approval. The Contractor must deliver 24/7, highly responsive services, clearing sidewalks to a full 5-foot width from property line to property line and driveways from the street edge to substation fence gates, ensuring clean pavement surfaces with zero tolerance for slip hazards. Snow removal is triggered at two inches of accumulation, with strict timing requirements: driveways must be cleared by 8:00 AM the next business day and sidewalks within 24 hours of snowfall cessation, with additional protocols for overnight, daytime, and extended snow events. Service cycles are defined by unit prices per location and are paid based on actual service events, with invoices submitted electronically within two days of service and required to include a mandated billing template, date and time of service, specific locations, and service type. The award will go to the lowest responsive bidder whose proposal passes mandatory pass/fail gates including five years of experience servicing municipal or commercial accounts, three favorable commercial references, financial and technical capability, and no history of contract failure. Bidders must provide a 10% bid deposit, execute Performance and Payment Bonds, maintain insurance meeting ISO CG 00 01 standards, comply with the Illinois Prevailing Wage Act, Davis-Bacon Act, and Employment of Illinois Workers on Public Works Act, and adhere to all OSHA and hazardous material disposal regulations. All work must be performed using the Contractor’s own equipment, labor, fuel, and supplies, with photographic proof of completion required for invoicing and records retained for four years following contract completion. Submissions must be made electronically via OpenGov by July 14, 2026, accompanied by an Affidavit of Compliance and Responsible Bidder Affidavit.