This Solicitation opportunity from Department Of Defense was posted on May 6, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Substitute Caller Automation Software Acquisition

Closed

HE125425QE057Federal

Submission Closed05/08/2025, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541511

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Solicitation # FA8770-26-R-B009-SS2

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Custom Software Development Services

The Port Authority of New York and New Jersey

POSTED

about 16 hours ago

DEADLINE

in 21 days

AI Contract Overview

The Department of Defense Education Activity (DoDEA) is seeking to acquire a substitute caller automation software solution designed to enhance the efficiency of assigning substitute or temporary personnel across two of its regions, the Southeast District and the Mid-Atlantic District, which serve over 19,800 students collectively. The software must include licensing and technical support to facilitate implementation and ongoing maintenance. The primary objectives are to streamline substitute placement processes, reduce administrative burdens, ensure alignment with lesson plans, and improve communication with substitutes to support educational continuity. The contract is structured as a base year with three additional option years, providing flexibility for continued service if performance meets expectations. This procurement is designated as a Small Business Set-Aside under NAICS code 541511, emphasizing opportunities for small businesses to participate. Interested vendors are required to review and complete the DoDEA_Cloud_Information_Questionnaire, which must be submitted along with their quote by the response deadline of May 8, 2025. The contract will be managed from Alexandria, Virginia, with performance expected to occur at Peachtree City, Georgia. Key contacts for inquiries include Octavio Palmero and Colleen Pritchard, whose contact details are provided for further engagement.

General Info

DoDEA seeks a software solution for automating substitute personnel assignments to improve efficiency.

Agency

Department Of Defense → DOD Education Activity

Contract Value

NAICS

541511 - Custom Computer Programming Services

Place of Performance

Peachtree City, GA, 30269, USA

Set-Aside

SBA

Awardee

JANSON GROUP LLC

Award Issued Date

07/28/2025, 12:00:00 AM UTC

Documents

Instructions and Evaluation Criteria for RFQ - Substitute Caller System

rfq

High

Questions and Answers for DoDEA Substitute Management Integration

q-and-a

High

Solicitation HE125425QE057 - DoDEA Substitute Caller Automation Software

rfp

High

Statement of Objectives for Substitute Caller Automation Software Acquisition

statement-of-objectives

High

DoDEA Cloud Information Questionnaire

questionnaire

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseClosed

PostedApr 22

Sources Sought

Response DeadlineMay 8

Deadline has passed

Submission Closed

05/08/2025, 03:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → DOD Education Activity

Contacts2 people available

OfficeALEXANDRIA, VA, 22350-1400, USA

Organization / AgencyDepartment Of Defense → DOD Education Activity

Office AddressALEXANDRIA, VA, 22350-1400, USA

Contacts

OCTAVIO PALMERO

COLLEEN PRITCHARD

Full Description

The Department of Defense Education Activity (DoDEA) seeks a substitute caller automation software solution to streamline the process of assigning substitute or temporary personnel. The goal is to increase operational efficiency, reduce administrative workload, align substitute placements with scheduled lesson plans, and ensure timely communication with substitutes. DoDEA requires an Automated Substitute Software type to include licenses and technical support to implement and maintain at two different DoDEA regions, Southeast District with 10,310 students and the Mid-Atlantic District with 9,509 students. This is a base year plus 3 additional option years. SEE ATTACHMENTS INCLUDING THE SOLICITATION AND AND SUPPORTING DOCUMENTATION. THE ATTACHMENT TITLED DoDEA_Cloud_Information_Questionannaire needs to be completed and submitted with the Quote or earlier.