Supervisory Executive Officer

SOLICITATION NO: SOL-669-15-000023 ISSUANCE DATE: May 15, 2015 CLOSING DATE: June 8, 2015, 4:30 pm LOCAL TIME SUBJECT: Solicitation for Personal Service Contractor (PSC) for Supervisory Executive Officer, USAID/Liberia To All Interested Applicants The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612) from qualified U.S. Citizens to provide services as a Supervisory Executive Officer under a Personal Services Contract, as described in the attached solicitation. The place of performance for this position is Monrovia, Liberia. Submissions to this solicitation shall be in accordance with the attached information, at the place and time specified. Email submissions shall be sent to sbrowne@usaid.gov and kpaudel@usaid.gov. Incomplete, unsigned or late applications will not be considered. Applicants should retain for their records copies of all enclosures which accompany their applications. Applications received after the closing date and time contained in this solicitation will be considered late and will not be considered. USAID/Liberia will not consider an extension to the submission deadline for this procurement. Any questions or comments regarding this solicitation should be in writing and directed to sbrowne@usaid.gov and kpaudel@usaid.gov. Applicant should retain for their record copies of all enclosures which accompany their applications. Phone calls or e-mail to any address other than the one specified in this solicitation will not be accepted. Sincerely, Phillip M. Cherry Supervisory Executive Officer USAID/Liberia Mailing Address: 8800 Monrovia Pl Dulles, VA 20189 Solicitation for U.S. Personal Services Contractor (PSC) Supervisory Executive Officer, USAID/Liberia, Monrovia, Liberia 1. SOLICITATION NO.: 669-15-000023 2. ISSUANCE DATE: May 15, 2015 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: June 8, 2015 (4:30 pm Liberia Time/12:30 pm Washington, DC time) 4. POSITION TITLE: Supervisory Executive Officer 5. AREA OF CONSIDERATION: U. S. Citizens only 6. MARKET VALUE: GS-15. Final compensation will be negotiated within the listed market value based upon the candidate's past salary, and educational background, work history and qualifications. This position is taxable; incumbent will be required to pay US Taxes. NOTE: Experience and education which exceed the requirements set forth in the position description but which are not directly related to or required in the performance of expected duties WILL NOT BE CONSIDERED AS JUSTIFICATION FOR UPGRADING THE POSITION OR DESIGNATED SALARY AS SET BY THE CONTRACTING OFFICER. 7. PERIOD OF PERFORMANCE: Employment shall be through an USAID Personal Services Contract for an initial period of one year with an option to extend the contract in yearly increments for up to an additional one year. This Personal Services Contract is subject to the availability of funds. 8. PLACE OF PERFORMANCE: Monrovia, Liberia 9. STATEMENT OF WORK A. DUTIES AND RESPONSIBILITIES OF THE POSITION The contractor, under the direct supervision of the USAID Deputy Mission Director, or his/her designee shall be responsible for managing the full range of EXO services at USAID/Liberia. The contractor shall: In accordance with AID policy (Automated Directives System 527) the Supervisory Executive Officer serves as the principal advisor to the Mission Director and mission staff with full responsibility for providing leadership, advice and staff support in the administrative management functional areas of: management analysis; office services management; budget planning, formulation and control; procurement of services, supplies, equipment and facilities; property and supply management; personnel management and services; transportation; and participant training; and communication resources. In this capacity is tasked with developing innovative methods for providing improved administrative and logistical support services. The Supervisory Executive Officer is the focal point and is responsible for ensuring that adequate management and logistical support is provided for all mission administrative services. The Supervisory Executive Officer: Plans, directs, and administers the management functions of the mission including supervising Executive Office staff; Develops, interprets, and ensures implementation of administrative management policies, regulations, and procedures; Formulates, interprets, and communicates long-range principles, policies, and objectives for administrative services programs. Serves as a key communicator of new administrative policies and procedures. Ensures successful implementation of large-scale administrative, Human Resources, and organizational changes. Prepares workforce planning scenarios based on various budget scenarios; Works with implementing partners to ensure an orderly close-out of their activities, particularly as they dispose of USG purchased property; Provides policy advice and guidance on the management and support functions and services required for effective program implementation; Participates in project planning and review to evaluate administrative support implications, feasibility, projected costs, and drafting or advising on appropriate administrative support budgets; Provides expert advice to the Director on the support services required by AID that are provided under the consolidated services arrangement under ICASS and monitors the adequacy of such services in terms of quality and quantity. Act as the advisor to the Director on what actions are required to ensure compliance with the ICASS agreements; Advises and supports the Mission Director on the full range of personnel matters, including development and implementation of appropriate personnel procedures and workout planning. Analyzes mission management requirements and develops the operating expense and administrative program support budgets for the mission. Directs the administration of the operating expense budget and administrative portion of the program support budget to ensure prompt and legal obligation of funds; Serves on Post Boards and Committees as required including the Joint Awards Program, ICASS Council, Housing Board, etc.; Administers the mission security program under the guidance of the RSO; Manages the following functional areas: general services, supply and property management, contract services and contract administration, procurement, communications and records management, management analysis, security, computer systems and USAID mail room. B. SUPERVISORY CONTROLS The contractor reports directly to the Deputy Mission Director, USAID/Liberia C. SUPERVISION/OVERSIGHT OVER OTHERS Supervises and mentors: Computer Center Human Resources General Services Financial Management Communications and Records Contracts and Purchasing Motor pool 10. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. 11. WORK ENVIRONMENT Work is primarily performed in an office setting. 12. START DATE: October 1, 2015, upon necessary clearances is obtained. 13. POINT OF CONTACT: Sylvester Browne Deputy Executive Specialist USAID/Liberia Monrovia, Liberia E-mail: sbrowne@usaid.gov 14. QUALIFICATIONS AND SKILLS A. EDUCATION AND EXPERIENCE REQUIRED FOR THE POSITION The minimum educational requirement is Bachelors degree in business administration, public administration or related field is required. Additional work experience may be considered in lieu thereof. An MBA or related degree is desirable. USAID training courses (Acquisition and Contracting and Grants and Assistance) preferred. Candidates must possess seven to ten years of relevant overseas experience, with the USG or large organization required. USAID experience preferred. - Candidates must have good working knowledge of sound administrative policies and programming is essential. Demonstrated ability to develop innovative solutions to provision of administrative and logistical support services. Proficiency in apply policy and regulations and developing budgets. - Candidates must possess demonstrated ability to work within a team framework and positive interpersonal skills as well as an ability to work independently with minimal supervision is required. Cultural sensitivity, previous management, supervisory and staff development skills are required. B. ADDITIONAL FACTORS USAID Liberia will consider issues such as conflict of interest, nepotism, budget implications, visa status and whether candidates have a work permit in determining successful candidacy. When equally qualified, American Family Members (American Family Members are defined as adult dependents of U.S. Government employees) will be given first preference. 15. SELECTION FACTORS Criteria Evaluation Points Bachelors in business administration, public administration or related field is required. Additional work experience may be considered in lieu thereof. An MBA or related degree is desirable. USAID training courses (Acquisition and Contracting and Grants and Assistance) preferred. 10 Seven to ten years of relevant overseas experience, with the USG or large organization required. USAID experience preferred. 40 Working knowledge of sound administrative policies and programming is essential. Demonstrated ability to develop innovative solutions to provision of administrative and logistical support services. Proficiency in apply policy and regulations and developing budgets. 40 Demonstrated ability to work within a team framework and positive interpersonal skills as well as an ability to work independently with minimal supervision is required. Cultural sensitivity, previous management, supervisory and staff development skills are required. 10 Total 100 16. APPLYING: TERM OF PERFORMANCE The base term of the contract will be for two years, which may be extended upon mutual agreement and subject to satisfactory performance and availability of funds. This position has been classified as equivalent to a GS-15 position in the USG Civil Service. The actual salary of the successful candidate will be negotiated depending on qualifications and previous salary history. In addition to the basic salary, differentials and other benefits in effect at the time and which are applicable and subject to change on a similar basis as for direct-hire USG employees, will be added. 1. ADDITIONAL INFORMATION ACQUISITION AND ASSISTANCE POLICY DIRECTIVES (AAPDs) contain information or changes pertaining to USAID policy, regulation and procedures concerning acquisition and assistance including Personal Service Contracts. Please refer to the USAID website http://www.usaid.gov/procurement_bus_opp/procurement/psc_solicit/ to locate relevant AAPDs. As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits. 1. ALLOWANCES: as applicable.* ? Temporary Lodging Allowance (Section 120). ? Living quarters allowance (Section 130) or government furnished housing. ? Post Allowance (Section 220). ? Supplemental Post Allowance (Section 230). ? Separate Maintenance Allowance (Section 260). ? Education allowance (Section 270). ? Educational Travel (Section 280). ? Post differential (Chapter 500). ? Payments during Evacuation/authorized Departure (Section 600), and 2. BENEFITS: ? Employee's FICA Contribution ? Contribution toward Health & Life Insurance ? Pay Comparability Adjustment ? Annual Increase ? Eligibility for Worker's Compensation ? Annual & Sick Leave ? Access to Embassy medical facilities, and pouch mail service Note: If a US citizen, the Contractor's salary will be subject to employee's FICA and Medicare contribution. FEDERAL TAXES: USPSCs are not exempt from payment of Federal Income Taxes. 3. Contract Information Bulletins (CIBs) Pertaining to PSCs. 97- 16 Class Justification for Use of Other Than Full & Open Completion for Personal Services Contracts with U.S. Citizens Contracted with Locally with CCNs and TCNs Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000 or Less 97-11 (Corrected) 1997 FICA & Medicare Tax Rates for Personal Services Contracts 97-6 Contractual Coverage for Medical Evacuation (MEDEVAC) Services 97-3 New USAID Contractor Employee Physical Examination 96-23 Unauthorized Provision in Personal Services Contract 96-19 U.S. Personal Services Contract (USPSC) - Leave 96-11 PSC's Annual Health Insurance Costs 96-8 Determining a Market Value for PSCs Hired Under Appendix D, Handbook 14 94-9 Sunday Pay for U.S. Personal Services Contracts (PSCs) 93-17 Financial Disclosure Requirements Under a Personal Services Contract (PSC) List of Required Forms for PSCs 1. Standard Form 171 **2. Contractor Physical Examination (AID Form 1420-62). **3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **4. Questionnaire for Non-Sensitive Positions (SF-85). **5. Finger Print Card (FD-258). Note: Form 5 is available from the requirements office. _____________ *Standardized Regulations (Government Civilians Foreign Areas). **The forms listed 2 thru 5 shall only be completed upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. INSTRUCTIONS TO APPLICANTS: All Applicants must address how they meet the Minimum Qualifications, as described below: a. Submit a fully completed and hand-signed copy of an Optional Application for Federal Employment Form (OF-612), cover letter and a current resume/curriculum vita (CV) containing the following information which clearly demonstrates your education, experience, knowledge, skills and abilities as they relate to the evaluation criteria. Forms are available at the USAID website, http://www.usaid.gov/forms/ or internet http://www.gsa.gov/Portal/gsa/ep/formslibrary.do?formType=ALL or at Federal offices). b. Contractor Employee Biographical Data Sheet (AID 1420-17) All applications packages are to be submitted to: Sylvester Browne Deputy Executive Specialist USAID/Liberia Email: sbrowne@usaid.gov and kpaudel@usaid.gov Please cite the solicitation number and position title within the subject line of your email application. Any attachments provided via email shall be Microsoft Word or PDF and should not be zipped. Note that attachments to email must not exceed 3 MB.