SuppliesCopiers

The Washington Headquarters Services Acquisitions and Procurement Office (WHS A&PO), has a requirement to procure high-speed color and black&white copier for ITMD copier program. WHS is requesting quotes for Copiers, Scanners, and Printers for the below equipment list. Items maybe Brand Name or equal, per FAR 52.211-6. Must, at a minimum, meet the basic salient characteristics attached to this RFQ. Quotes shall include the entire quantities listed. The Government will evaluate quotes and make a selection based on the lowest priced technically acceptable quotation. Quotes must be firm-fixed-priced. All quotes are due by 11:00pm Eastern standard time, July 16, 2008. This is a small business Set-Aside The NAICS code is 424120 with size standard of 100. General information All copiers are free standing All copiers are for purchase and does not include any lease The options refer to the maintenance terms (CLIN 0001) Copier Specifications Black/White and color digital; one (1) copier with the following Printing capabilities Scanning capabilities (to desktop and e-mail) Fax capabilities Universal send w/ PDF feature At least 50 copies per minute Security kit (overwrite and/or HDD Data encryption) Reversing document feeder Duplex Unit Basic finisher with multi-position stapling & saddle stitch capabilities Acceptable paper sizes: 11x17, legal, letter, letter-R, statement-R, and executive Paper capacity at least 4900 sheets with Acceptable paper sizes: 12x18, 11x17, legal, letter, letter-R, statement-R, and executive 1GB DIMM RAM Copier must be installed upon delivery Prices inclusive of trade-in machines. All trade-ins must be picked up the same day the new copier is delivered. Canon GP30 s/n: NHX01445 b/c: none Canon IR600 s/n: NLE05032 b/c: 973683 Konica 7728 s/n: 25NE00521 b/c: 231233 Sharp AR285 s/n: 91E05797 b/c:230994 Training must be provided within 5 business days Maintenance should include 30,000 copies black and white and 10, 000 copies color monthly. No charge for overages Maintenance contract must include all copies per month Maintenance contract must include toner, staples, and all OEM parts Four-hour response time for service calls (CLIN 0002) Copier Specifications Black/White and color digital; one (1) copier with the following 65 copies per minute Black/White 50 copies per minute Color Scan 80 pages per minute black/White Scan 50 pages per minute Color Printing capabilities Scanning capabilities Stapling capabilities Security kit (overwrite & encryption) Reversing document feeder Duplex Unit Paper capacity at least 7,000 sheet At lest 40GB HDD Copier must be installed upon delivery Prices inclusive of trade-in machines. All trade-ins must be picked up the same day the new copier is delivered. Panasonic s/n: LBG02P00035 Canon NP6650 s/n CYR01529 Canon GP30 s/n: NLE00104 Canon NP6035 s/n NGL15819 Savin 2035 DP DP s/n 1B98120075 Training must be provided within 5-7 business days Maintenance should include 35,000 copies black & white and 10,000 copies color per month. No charge for overages Maintenance contract must include all supplies and unlimited copies Four-hour response time for service calls (CLIN 0003) Copier Specifications Black/White digital; one (1) copier 60 copies per minute Finisher with stapling capabilities Stand Reversing document feeder Duplex Unit Paper capacity at least 6,000 sheets No Hard Drive This machine must NOT possess a hard drive and be Fully functionally as a copier, printer, and scanner Additional Memory (32MB) 50,000 copies per month Copier must be installed upon delivery Training must be provided within 5 - 7 business days (CLIN 0004) Copier Specifications Black/White digital; one (1) copier At least 50 copies per minute Stapling capabilities Security kit (overwrite & encryption) Reversing document feeder Duplex Unit Basic finisher with three (3) trays and multi-position stapling Acceptable paper sizes: 11x17, legal, letter, letter-R, statement-R, and executive Paper capacity at least 7,650 sheets with Acceptable paper sizes: 11x17, legal, letter, letter-R, statement-R, and executive Standard 1GB RAM + 40 GB HDD (shared) Copier must be installed upon delivery Ribstone EM1 Bates stamping software or compatible Prices inclusive of trade-in machines. All trade-ins must be picked up the same day the new copier is delivered. Xerox 5053 s/n: 2Y5050015 b/c:225540 Kodak 235 s/n: 02697004 b/c: 933857 Kodak 225 s/n:02458190 b/c: 900801 Xerox 5335 s/n: 9K6603133 b/c:934130 Training must be provided within 5 business days Maintenance should include 30,000 copies per month with no overage charges Maintenance contract must include all copies per month Maintenance contract must include toner, staples, and all OEM parts Four-hour response time for service calls (CLIN 0005) Copier Specifications Black and white; three (3) Copiers (Wide format) Printer Scanner 400 x 400 dpi scan and print resolution Inverse Imaging Mirroring Imaging Margins 7 copy contrast levels Image overwrite Maximum print size - at least 36 x 82 Maximum copy size - at least 36 x 100 Must accommodate at least 2 rolls of paper up to 500 feet Copier must be installed upon delivery Prices inclusive of trade-in machines. All trade-ins must be picked up the same day the new copier is delivered. Xerox 3040 s/n EH1046645 Xerox 3040 s/n: EH1046619 Xerox 3040 s/n: EH1046600 Training must be provided within 5 business days Maintenance should include 5,000 copies per month Maintenance contract must include all copies per month. Maintenance contract must include toner, staples, and all OEM parts. Four-hour response time for service calls (CLIN 0006) Copier Specifications 55 CPM Black and White Copier (2) Copy Print Scan Fax Security Kit (image overwrite, encryption, and/or disk erase or no hard drive*) Multi-position stapling Hole punch At least 7000 sheet paper capacity 60 CPM Color Copier (1) Copy Print Scan Fax Security Kit (image overwrite, encryption, and/or disk erase or no hard drive*) Multi-position stapling Hole punch At least 7000 sheet paper capacity Maintenance should include 40,000 copies per month black and white and 10, 000 copies per month color Both copiers must have a full service maintenance contract to include toner, staples, parts, and all copies (no overage charges). Basic training of the features and functions of the copiers must be provided upon installation. STATEMENT OF WORK The contractor shall: - Provide all parts, labor and transportation costs associated with maintaining the equipment in good operating condition. Parts provided must be original manufacturer parts and supplies. This includes supplies, all toners, drums, developers, and staples. - Provide On-Site Field Maintenance. Defined as repair service at the designated equipment location. - Provide service from 8:30AM to 5:00PM, Monday through Friday, holidays excluded. A response time of four (4) business hours will be maintained at a minimum, with a performance goal of 2-hour response time. - Provide a preventative maintenance on the copiers when the meter reaches the designated volume level. All parts and labor associated with - PM Service are included in the maintenance agreement. - Provide materials used in the services covered by this contract are furnished on an exchange basis. Replacement parts will be new or refurbished parts of comparable quality. Performance Period The Government is considering a base plus 4 option years in offers RFQ. However, the Government does reserve the right not to execute options years Point of contact is anthony.williams@WHS.mil and angela.yates@whs.mil by the due date/time for receipt of quotes. Any questions/comments regarding this RFQ must be submitted in writing to the above email addresses or (703) 696-1496.