Supply and Deliver Water Treatment Chemicals

The City of Stillwater/Stillwater Utilities Authority is soliciting sealed bids for the supply and delivery of water treatment chemicals through its online portal, with bids due by 3:00 p.m. on Wednesday, May 20, 2026. Bids must be submitted electronically via the designated portal at https://stillwater.ionwave.net/Login.aspx; mailed, emailed, or faxed submissions will not be accepted. The solicitation, identified as 12-2026 Addendum 1, covers a range of chemical products including anhydrous ammonia, chlorine gas, liquid ferric sulfate, sodium fluoride, lime calcium oxide, liquid oxygen, polymer, ammonium sulfate, sodium hydroxide, sodium hexametaphosphate, and carbon dioxide, each to be quoted by unit price per gallon, ton, pound, or bag as specified. The contract will be awarded on a Lowest Price Technically Acceptable basis to the lowest responsible bidder who meets all technical specifications and compliance requirements. Delivery is F.O.B. Stillwater, Oklahoma, specifically to the Water Treatment Plant at 1022 W Yost Road, during normal business hours, with all packaging, transportation, and delivery costs included in the bid price. Products must be new, unused, and from the current or immediately preceding production year. The contract is governed by Oklahoma law, with venue set in Payne County, and requires contractors to comply with all applicable federal, state, and local laws including E-Verify and equal employment opportunity regulations. Contractors must provide proof of general liability insurance, assume full liability for damages arising from performance, and indemnify the City for any intellectual property claims. The City retains the right to audit contractor records and will not indemnify or arbitrate disputes. No confidentiality obligations apply due to Oklahoma’s Open Records Act. Bids must include a signed and notarized Non-Collusion Affidavit and a Business Relationship Affidavit disclosing any connections to other bidders or city employees. Invoices must be submitted electronically to accountspayable@stillwaterok.gov with payment terms net 30 days from receipt or acceptance. There are no specific marking, barcoding, or military packaging standards required, nor are UEI, CAGE codes, size status, or socioeconomic certifications mandated. No contract options, key personnel requirements, or security clearances are specified, and the contract may be executed via purchase order with terms from the bid packet governing performance.