Supply and Delivery of Assorted Metal Uniform Items

Request for Quotation (RFQ) No. 10000504-26 Bids are invited for the supply and delivery of assorted metal uniform items for Toronto Police Service (TPS). Submission Requirements Quotations must be submitted through the MERX Electronic Bid Submission (“EBS”) System (https://www.merx.com/). For assistance in using MERX, please contact MERX directly at 1-800-964-MERX or visit the MERX website at www.merx.com. Uploading large documents may take significant time, depending on file size and internet connection speed. It is strongly recommended that Bidders review the MERX EBS instructions well in advance of the submission deadline and allow sufficient time before the submission deadline to upload documents and finalize their submissions. Bidders making submissions near the deadline do so at their own risk. The determination of whether the Bid is delivered by the submission deadline shall be based on the electronic time and date stamp generated by the MERX EBS System server, whether or not accurate. Objective TPS seeks to identify and appoint a vendor for the assorted metal uniform items. The purpose of this RFQ is to enter into agreement with a suitable and qualified vendor with specific product knowledge and requisite capacity for desired scope, quality, timeframe, and/or cost-effectiveness. Term of the Contract The initial term of the contract(s) will commence upon award for a base term of one (1) year, plus an additional four (4) separate one year option periods Furthermore, the decisions to renew the contract for any option term or early termination is at the sole discretion of TPS. TPS may take into consideration the following for the decisions to exercise any option years; Continued need Available budget / Budget approval Annual price adjustment Operational needs Quality of product Vendor performance during the contract including meeting timelines and deliverables All terms and conditions of the Contract shall remain the same and continue during the extended Term. Piggyback (if applicable) The TPSB/TPS may, upon request, permit other public bodies and the Police Cooperative Purchasing Group (PCPG) to purchase against any part of the contract which may result from this RFQ. Bidders are requested to indicate on the Pricing Submission form if they will extend the pricing, terms and conditions of this proposal to other government agencies including PCPG, if the Bidder becomes the successful services provider. If the successful Bidder agrees to this provision, participating agencies may enter into a contract with the successful Bidder for the purchase of services described herein based on the terms, conditions, prices, and percentages offered by the Bidder. Minor changes in terms and conditions may be negotiated by participating agencies. Please note: copies of the Bidders submission may need to be provided to the interested agency (in confidence) in order to review prior to participating. Non-Exclusivity The creation of this RFQ shall not be a guarantee of exclusivity. All in accordance with the requirements stated in the RFQ document to be downloaded.Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.