Supply and Installation of Air Ventilation System at Three Legacy Buildings at the U.S. Embassy, Manila

The U.S. Embassy in Manila is soliciting proposals for the supply and installation of a fresh air and ventilation system across three legacy buildings. This project, identified by solicitation number 19RP3825Q0064, is being awarded as a firm-fixed-price contract to the lowest priced, technically acceptable, and responsible offeror. The scope of work includes all labor and materials, specifically requiring the use of galvanized steel, aluminum, or stainless steel for ductwork, the installation of seismic restraints, and a one-year warranty on workmanship. The project magnitude is estimated between $25,000 and $100,000, with a mandatory performance period of 120 calendar days following the notice to proceed. Delays beyond this deadline are subject to liquidated damages of PHP 7,150.00 per calendar day. Prospective bidders must be registered in the System for Award Management (SAM) and were required to attend a mandatory site visit on April 25, 2025. Proposals must be submitted in two separate volumes: Volume I covering pricing, certifications, and SAM registration, and Volume II containing the technical proposal, key personnel resumes, and a bar chart performance schedule. Technical acceptability is a pass/fail criterion based on compliance with the request for quotation and site visit attendance. Awarded contractors must provide an English-speaking on-site supervisor and submit all personnel for government security screening within ten days of award. All materials must be clearly marked for the U.S. Embassy Philippines to facilitate duty-free entry and proper logistics.