Supply & Installation of Intercommunication System

The solicitation 19CY6026Q0021 issued by the US Embassy Nicosia under the Department of State seeks the supply and installation of a consular intercommunication system under a firm fixed price contract payable entirely in euros. The work involves the removal of existing equipment such as windows intercoms, speakers, amplifiers, and wiring, followed by comprehensive site preparation including piping, wiring, supports, wireways, and wall penetrations, culminating in the installation of a new intercom system and paging speakers. All work must comply with ANSI/AVIXA standards and the 2024 OBO Design Standards, and must be performed in accordance with the provided specifications, drawings, and quantity surveys. The contract requires strict adherence to packaging and marking protocols, including delivery in fully enclosed vehicles only after environmental conditions are permanently established, and mandates that all cables be clearly labeled with codes matching the approved drawings. Equipment must be stored within manufacturers’ ambient temperature and humidity tolerances, and no unmarked cables are permitted. The solicitation imposes rigorous administrative, technical, and security requirements. Offerors must be registered in SAM with an active UEI number and submit current certifications through SAM, including representations on business size, ownership, and compliance with labor, trade, and ethical standards. Proposals must include a detailed Gantt chart schedule showing critical path items, staffing needs, and durations, submitted no later than August 7, 2026, either electronically to NicosiaContracting@state.gov or as a sealed physical package at the embassy in Engomi, Cyprus. Key personnel must include an English-speaking project manager and on-site supervisor at all times. Contractors must comply with strict site access controls, providing one week’s advance notice of personnel and vehicles along with valid ID for all workers, who must wear RSO-issued badges and are prohibited from bringing cellphones or electronic devices into the building. Safety protocols demand compliance with USACE EM 385-1-1 or OSHA standards, immediate reporting of all mishaps, and inclusion of all insurance costs in the quoted price. Upon completion, deliverables include as-built drawings, equipment manuals, warranty documents, uncompiled software code, system login credentials, network settings, and a project logbook. Payment is made monthly via electronic funds transfer after verification of completed labor and materials with prorated overhead and profit, and invoices must exclude VAT due to embassy tax exemption. The government maintains full rights to terminate for convenience, inspect work at any