Supply of Dish Towels to Central Supply Warehouse on an As-Needed Basis

The contract involves the supply of high-quality, 100% cotton dish towels to the North Carolina Department of Adult Correction’s Central Supply Warehouse on an as-needed basis over a three-year period. The procurement process is structured as a requirements contract, with an estimated total of 20,100 packs, each containing five dozen towels, to be delivered within 30 days of each purchase order. Deliveries are FOB destination, with strict packaging and marking standards: pallets must be used without metal banding for handles, cases must be clearly labeled with quantity and product details, and the purchase order number must be visible on all packages and shipping manifests. The product specifications emphasize durability, size, and color, and the vendor is responsible for immediate replacement of defective or non-compliant items. Delivery hours are limited to weekdays from 6:30 AM to 5:00 PM, and shipments must be properly palletized and in original, re-sellable condition. The solicitation emphasizes competitive bidding based on lowest price, with evaluation criteria focusing primarily on price and technical acceptability. Vendors must demonstrate responsibility through certifications of financial stability, compliance with federal and state employment laws—including E-Verify—and non-discrimination policies. Several attachments are incorporated into the contract, requiring vendors to provide detailed certifications, HUB participation information, references, and other compliance documentation. The procurement process mandates registration with the North Carolina Electronic Vendor Portal and strict adherence to submission procedures via the state’s Ariba Sourcing Tool, with bids due by August 26, 2025. The contract also includes clauses for confidentiality, dispute resolution, product recalls, and potential price adjustments, ensuring a comprehensive framework for ongoing supply and compliance throughout the contract term.