Supply of Liquid Fluorosilicic Acid - 23% for Water Treatment Facility

The Town of Cary is seeking qualified suppliers to provide approximately 200 wet tons annually of liquid fluorosilicic acid at 23% concentration for its Water Treatment Facility, with delivery FOB destination and all associated costs included in the bid. The solicitation, numbered 354-RFB-26-02, was posted on July 11, 2025, with bids due electronically by 2:00 PM ET on August 5, 2025. The contract emphasizes compliance with a broad array of federal, state, and local regulations, including OSHA, EPA, US DOT, and North Carolina statutes, and incorporates numerous federal clauses such as the Davis-Bacon Act, Anti-Kickback Act, and anti-lobbying provisions, which are triggered if federal funds are involved. Bidders must demonstrate experience with large municipal water utilities, submit references, and provide certifications including an affidavit of compliance, MSDS, and a product commitment letter. The award will be made to the lowest responsive and responsible bidder based on price, quality, and ability to meet delivery schedules, with the possibility of extending the contract for two additional one-year periods contingent on CPI-based price adjustments. Delivery must be made within 48 hours of notification, using bulk tanker trucks compliant with all safety and transportation regulations, with proper labeling and documentation such as Safety Data Sheets and certified weight certificates. The contractor bears responsibility for proper packaging, labeling, and safe handling, including compliance with OSHA hazard communication standards. Inspection and acceptance occur at the delivery site, where the Town reserves the right to sample and test shipments for conformance to specifications, and rejected shipments must be returned at the contractor’s expense. The procurement process is structured around a Lowest Price Technically Acceptable methodology, with evaluation based on responsiveness, responsibility, price, quality, references, and manufacturer certification. All bids must be submitted electronically via the North Carolina Vendor Portal, using the official bid form and attachments, with questions directed to the designated procurement contact before the July 25 deadline.