Surplus Vehicle and Equipment Auction Services

The City of Tampa, through its Logistics and Asset Management Fleet Maintenance Division, is soliciting proposals for professional auction services to dispose of surplus vehicles, heavy equipment, machinery, and property seized by the Tampa Police Department. The selected contractor will be responsible for the comprehensive decommissioning of assets, which includes the complete removal of all City decals and identifying graphics without damaging surfaces, with strict requirements for the total defacement of Police and Fire vehicle markings. The contractor must possess valid Automobile Dealer and Auctioneer licenses and is required to remove all surplus items from City property within ten business days of notification. Performance requirements include conducting at least one auction per month and maintaining a physical business office staffed during standard business hours. The contract spans an initial term of three years, with the possibility of two one-year renewals and limited unilateral extensions by the City. Compensation is based on an all-inclusive commission structure as a percentage of the winning hammer price, covering all costs for transportation, storage, marketing, and title transfers. Proposals are evaluated on a points-based system focusing on responsiveness to the scope of services, relevant experience, auction functionality, and Small Local Business Enterprise participation. Awardees must comply with various federal and state regulations, including the Drug Free Workplace Act, the Davis-Bacon Act, and Florida Public Records Law, while remitting all auction payments to the City within fifteen business days of each sale's close.