SWC 225 Highway & Heavy Equipment

The solicitation for SWC225 Highway & Heavy Equipment, under solicitation number 32110-13934, is a statewide contract issued by the Tennessee General Services - Central Procurement Office (CPO), with bids due by 3:00 PM Central Time on July 17, 2026. The contract seeks authorized dealers to supply highway and heavy equipment, including excavators, loaders, graders, and traffic control devices, along with associated parts and labor, with leasing or rental explicitly excluded. All bids must be submitted electronically through the Edison Supplier Portal using Internet Explorer or Firefox, as Google Chrome is unsupported; vendors must maintain accurate profile information, including email and contact details, since passwords expire every 90 days and sessions terminate after 30 minutes of inactivity. The estimated contract value is $45 million over the term, with a base performance period of 24 months beginning November 15, 2026, extendable up to 60 months total. Delivery must be F.O.B. destination within 180 days of purchase order issuance, and all equipment must be delivered clean, operational, and free of damage. The evaluation criteria for award are based on the lowest cost per region, ability to perform, and conformity to specifications, with no explicit weighting provided but indicating a trade-off approach rather than a strict lowest-price-technically-acceptable method. Offerors must submit a completed bid sheet, equipment catalog, list of qualified service representatives and technicians, service truck specifications, manufacturer authorization letter, and a pricing evaluation document. Special requirements include maintaining a minimum of six full-time manufacturer-certified service representatives and eight certified technicians per TDOT region for heavy equipment, along with at least four equipped service trucks per region featuring cranes and real-time factory connectivity. Inventory thresholds require $175,000 in parts value per region for heavy equipment and daily overnight drop-ship delivery or regional parts drop locations to all 22 TDOT garages. Contractors must comply with Tennessee’s Iran Divestment Act, avoid implying state endorsement, maintain confidentiality of state information, adhere to HIPAA if handling health data, submit monthly diversity subcontractor reports, and refrain from employing undocumented workers. Non-compliance with debarment, suspension, or fraud certifications may result in disqualification. Tennessee law governs the contract, disputes will be heard in Tennessee courts or the Claims Commission, and the State retains the right to inspect and accept