SWC 504 Winter Road Maintenance Materials

The Tennessee General Services - CPO is seeking bids for SWC 504 Winter Road Maintenance Materials under solicitation number 32110-13927, with responses due by June 18, 2026. The contract requires the provision of winter road maintenance supplies, including Calcium Magnesium Acetate (CMA) de-icer with minimum 96% hydrated content and specified particle size, high-performance cold patch materials conforming to QPL 13.001, Aquaphalt repair material, road salt in minimum one-metric-ton bags, and VOC liquid blends transported in insulated tankers. All materials must meet technical specifications set by the Tennessee Department of Transportation’s Division of Materials and Tests, including compliance with OSHA standards for Safety Data Sheets and adherence to the Qualified Products List. Deliveries must be F.O.B. destination, made Monday through Friday between 8:00 a.m. and 4:00 p.m., with minimum delivery volumes of 1,800 gallons for liquids and no more than three stops per delivery within any TDOT district. The contract’s period of performance begins October 27, 2026, with a base term of 36 months and up to two 12-month renewal options, not exceeding a total duration of 60 months. The State reserves the right to award contracts based on lowest cost, either by region or individual line items, and may select the option that best serves its interests. Contractors must maintain commercial general liability, automobile liability, and workers’ compensation insurance as required by law, and carry a minimum of $1 million in pollution and environmental liability coverage. All submissions must be made via the EDISON portal, and bidders must certify they are not excluded parties under Tennessee law, comply with ADA requirements, and adhere to Buy America preferences for materials. Pricing must be firm for 365 days and submitted using standardized units of measure—tons, gallons, pounds, pails, and bags—with clear labeling of region-specific rates. Invoices must comply with detailed formatting requirements, including contract and purchase order numbers, and may not include taxes or charges for undelivered goods. The State retains the right to inspect and reject nonconforming materials, and contractors are responsible for replacing defective items at no cost. Diversity reporting on subcontractors and small, minority, women-owned, disabled, and service-disabled veteran businesses is mandatory monthly, and records must be maintained for five